Administrative Assistant

Altaserv, Inc.; Bulacan; On-site; PHP 223,200 - 279,000; Full time

Job summary

A local service company in Bulacan is looking for an experienced administrative assistant who will manage office operations, assist with scheduling and communication, and handle document preparation. The ideal candidate should be proficient in office software and possess strong organizational skills. Flexibility in adapting to various office needs is also essential.

Qualifications

• Experience in a similar role or office environment.
• Ability to manage multiple tasks efficiently.
• Flexibility to handle diverse office duties.

Responsibilities

• Provide administrative support by managing office operations.
• Schedule appointments and coordinate meetings.
• Handle correspondence and manage filing systems.
• Assist with bookkeeping and office supply management.

Skills

Proficiency with common office software

Organizational skills

Communication skills

Attention to detail

Problem-solving skills

Education

High school diploma or equivalent

Associate's or bachelor's degree (preferred)

Job description

1. With experience same as the role or similar
2. Graduate of 4 yrs course same or related to the position
3. Hardworking and Willing to learn

An administrative assistant job description includes managing office operations, providing clerical and organizational support, and assisting staff and executives. Key duties involve scheduling appointments, handling correspondence, preparing documents and reports, organizing files, and acting as a point of contact for clients and employees. The role requires strong skills in organization, communication, time management, and technology.

Core responsibilities

• Office and administrative support:Answering phones, managing mail, and maintaining the physical and digital filing systems.
• Scheduling and coordination:Arranging meetings, scheduling appointments, and managing calendars for individuals or teams.
• Document management:Drafting, editing, and preparing various documents such as memos, reports, invoices, and letters.
• Communication:Serving as a primary point of contact for internal teams and external clients, handling correspondence, and taking messages.
• Data and systems management:Performing data entry, maintaining databases, and creating spreadsheets or presentation materials.
• Financial and operational tasks:Assisting with basic bookkeeping, processing expense reports, managing office supplies, and coordinating travel arrangements.

Required skills and qualifications

• Technical skills: Proficiency with common office software, including word processing, spreadsheets, and databases.
• Organizational and time management skills: The ability to manage multiple tasks and a workload efficiently.
• Communication skills: Strong verbal and written communication skills are essential for handling correspondence and speaking with clients and colleagues.
• Attention to detail: Meticulousness is crucial for ensuring accuracy in documents, scheduling, and data entry.
• Problem-solving skills: The capacity to address and resolve day-to-day issues.

Adaptability: Flexibility to handle a wide range of duties and adapt to changing office needs.

• Education: A high school diploma is typically required, while some positions may prefer an associate's or bachelor's degree.