Administrative assi

CoolFix Appliances Trading; Imus; On-site; PHP 201,000 - 290,000; Full time

Benefits offered by this job

Health benefits

Professional development

Flexible working arrangements

Job summary

CoolFix Appliances Trading in Imus City, Cavite, is seeking an Administrative Assistant to support daily office operations and deliver quality service.

The role covers front-line reception, filing, scheduling, correspondence, data entry, and general admin tasks, with English and Filipino communication required. We value organizational skills, reliability, and teamwork in a busy commercial environment.

Qualifications

• High school diploma or equivalent qualification.
• Experience in administrative or office support is preferred; no experience considered.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).

Responsibilities

• Answer and direct incoming calls professionally.
• Organize files, records and documentation for easy retrieval.
• Schedule meetings, appointments and travel arrangements.
• Prepare and format business correspondence and reports.
• Process mail, packages and courier deliveries.
• Maintain office supplies and inventory.
• Provide general administrative support to departments.
• Record and distribute meeting minutes.
• Assist with data entry and accurate records in databases.

Skills

Organisational skills

Time management

Communication skills

Telephone etiquette

Independent worker

Team collaboration

Customer service orientation

Attention to detail

Education

High school diploma or equivalent

Business administration / office management (advantage)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About us
CoolFix Appliances Trading is a dynamic and growing company dedicated to delivering quality appliance solutions and exceptional customer service. We pride ourselves on our commitment to excellence, innovation, and building a workplace where our team members can thrive and develop their careers. Our company culture emphasises collaboration, reliability, and a genuine passion for supporting our customers and communities.

About the role
We are seeking a dedicated and organised Administrative Assistant to join the CoolFix Appliances Trading team in Imus City, Cavite. This is a full-time position that plays a vital role in supporting the smooth day-to-day operations of our office. As an Administrative Assistant, you will be the backbone of our administrative function, ensuring that our team can focus on delivering exceptional service to our customers. This role is essential to maintaining the efficiency, organisation, and professional standards that define our company.

What you'll be doing

• Answering and directing incoming telephone calls and enquiries in a professional and courteous manner

• Managing and organising office files, records, and documentation systems to ensure easy retrieval and compliance with company procedures

• Scheduling meetings, appointments, and travel arrangements for staff members and management

• Preparing and formatting business correspondence, reports, and other documents using appropriate software applications

• Processing and managing incoming and outgoing mail, packages, and courier deliveries

• Maintaining office supplies inventory and placing orders to ensure adequate stock levels

• Providing general administrative support to various departments and team members as required

• Recording, transcribing, and distributing minutes from meetings and team gatherings

• Assisting with data entry and maintaining accurate records in company databases

What we're looking for

• High school diploma or equivalent qualification; additional qualifications in business administration or office management are advantageous

• Proven experience in an administrative or office support role, ideally within a similar commercial or service-oriented environment

• We accept with no experience

• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook

• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively

• Excellent written and verbal communication skills in English and Filipino

• Professional telephone etiquette and customer service orientation

• Attention to detail and accuracy in documentation and record-keeping

• Ability to work independently whilst remaining collaborative within a team environment

• Reliability, discretion, and professionalism in handling confidential information

• Flexibility and adaptability in responding to changing priorities and business needs

• Basic knowledge of office equipment operation and troubleshooting

What we offer
At CoolFix Appliances Trading, we believe in supporting our employees and fostering a positive workplace culture. We offer a competitive salary package commensurate with experience and qualifications. Our benefits include access to health and wellness initiatives, opportunities for professional development and skills training, and a supportive team environment where your contributions are valued and recognised. We are committed to creating a workplace that balances productivity with work-life wellbeing, and we welcome discussions about flexible working arrangements where applicable to support your success in this role.