Admin Assistant

Exquis Electrical Services And Supplies Company; Philippines; On-site; PHP 180,000 - 300,000; Full time

Job summary

Exquis Electrical Services And Supplies Company is seeking an Admin Assistant to join our team in South Triangle, Quezon City. This full-time role supports the technical office by handling daily administrative tasks and coordinating with clients on project progress.

The ideal candidate is organized, detail-oriented, and capable of multitasking in a fast-paced environment. Open to fresh graduates with 1–2 years in engineering or construction; strong MS Office proficiency is a plus.

Qualifications

• Fresh graduates welcome; 1–2 years in engineering, construction, or technical administration preferred but not required.
• Excellent organizational and time management skills with ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills to liaise with stakeholders.

Responsibilities

• Support the operations team in day-to-day tasks.
• Track job progress, milestones, and close-out documentation
• Maintain service reports, test records, and commissioning documents
• Attend meetings and coordinate with clients on project progress
• Monitor progress and quality of work of the team
• Inform the supervisor about project status and issues affecting timelines/budget
• Track change notices and change orders as needed
• Assist in resolving delays to meet timelines
• Suggest project improvements and assist in listing items for technical proposals
• Assist operations in administrative requirements for projects

Skills

Organization

Time management

Communication

Interpersonal skills

Microsoft Office

Attention to detail

Adaptability

Tools

Microsoft Office

Job description

About the role

Exquis Electrical Services And Supplies Company is seeking a talented Admin Assistant to join our dynamic team in South Triangle, Quezon City Metro Manila. This full-time position will play a crucial role in supporting the efficient operation of our technical office.

What you\'ll be doing

• Supports the operations team in their day-to-day tasks


• Track job progress, milestones, and close-out documentation


• Maintain service reports, test records, and commissioning documents


• Attend meetings and manage coordination with clients pertaining to project progress


• Track the progress and quality of work being performed by the team


• Keeps the direct superior informed about the project status and issues that may impact timelines and budget


• Track and manage change notices and change orders (if any)


• Assist in resolving issues or delays to meet project timeline


• Assess specific project improvement, recommendations and ensure listing items for technical proposal


• Secondary / Support Role when needed: Assist the operations team in all administrative requirement for projects

What we\'re looking for

• Open to fresh graduates; 1-2 years experience in engineering, construction, or technical administration preferred but not required


• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines


• Strong communication and interpersonal skills, with the ability to liaise effectively with various stakeholders


• Proficient in the use of office productivity software, such as Microsoft Office.


• Attention to detail and a commitment to maintaining accurate records and documentation


• Adaptability and the ability to work in a fast-paced, dynamic environment


• Basic understanding of electrical engineering terminology and project processes preferred but not required

What we offer

At Exquis Electrical Services and Supplies Company, we are dedicated to providing our employees with a supportive and collaborative work environment. We offer competitive compensation, opportunities for professional development, and a range of benefits to support your wellbeing.

About us

Exquis Electrical Services And Supplies Company is a leading provider of electrical solutions, serving clients across the electrical engineering industries. With a strong focus on innovation and excellence, we are committed to delivering high-quality services and contributing to the growth and development of our local community.