Executive Secretary

Vic Imperial Appliance Corporation; Iloilo City; On-site; PHP 279,000 - 502,000; Full time

Benefits offered by this job

Competitive compensation

Professional development

Career advancement

Work-life balance

Inclusive culture

Job summary

Vic Imperial Appliance Corporation is seeking a highly organised Executive Secretary to join our Iloilo City team. This full-time role supports senior management by managing calendars, coordinating communications, and facilitating key business operations in a dynamic, professional environment.

You will prepare meeting materials, screen inquiries, maintain confidential files, and assist with board meetings and events.

Qualifications

• Proven experience as an Executive Secretary or PA in a corporate environment.
• Excellent organizational and time management skills with ability to manage multiple priorities.
• Outstanding written and verbal communication in English.
• Proficiency in MS Office and office management software.
• Strong discretion and confidentiality.
• Ability to work independently and with executives.

Responsibilities

• Manage executive calendars and coordinate travel for senior management
• Prepare minutes, reports and correspondence
• Screen and prioritise calls and emails
• Maintain confidential files and ensure data protection compliance
• Support board meetings and corporate events
• Liaise with stakeholders to facilitate communication
• Manage office supplies and facilities
• Assist with budget tracking and expense reporting

Skills

Calendar management

Executive support

Communication skills

MS Office

Discretion & confidentiality

Independent & team

Tools

MS Office

Job description

About the role

Vic Imperial Appliance Corporation is seeking a highly organised and proactive Executive Secretary to join our team in Iloilo City, Iloilo. This is a full-time position that plays a vital role in supporting senior management and ensuring the smooth operation of our administrative functions. As an Executive Secretary, you will be the backbone of our executive team, managing calendars, coordinating communications, and facilitating key business operations. This position offers the opportunity to make a tangible impact on the efficiency and effectiveness of our organisation whilst working in a dynamic, professional environment.

Key responsibilities

1. Manage executive calendars, schedule meetings and coordinate travel arrangements for senior management
2. Prepare and distribute meeting minutes, reports and correspondence on behalf of executives
3. Screen and prioritise incoming calls, emails and other communications to ensure timely response
4. Maintain confidential files and documents whilst ensuring compliance with data protection policies
5. Provide administrative support for board meetings, presentations and corporate events
6. Liaise with internal and external stakeholders to facilitate communication and coordination
7. Manage office supplies and coordinate office maintenance and facilities
8. Assist with budget tracking and expense reporting for assigned departments
9. Perform general administrative duties including filing, data entry and document preparation
10. Support special projects and initiatives as assigned by senior management

What we're looking for

1. Proven experience as an Executive Secretary, Personal Assistant or in a similar administrative support role within a corporate environment
2. Excellent organisational and time management skills with the ability to manage multiple priorities and deadlines
3. Outstanding written and verbal communication skills in English, with the ability to communicate professionally at all levels
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software
5. Strong discretion and the ability to maintain confidentiality when handling sensitive information
6. Ability to work independently whilst collaborating effectively with team members and executives
7. Attention to detail with a commitment to accuracy and quality in all work produced
8. Flexible and adaptable approach to a dynamic work environment with changing priorities
9. Knowledge of office protocols and professional etiquette
10. Preferred: Experience in the appliance or manufacturing industry

What we offer

At Vic Imperial Appliance Corporation, we are committed to creating a supportive and rewarding workplace for our employees. We offer competitive compensation, opportunities for professional development and career advancement within our growing organisation. Our team enjoys a collaborative work environment where your contributions are valued and recognised. We provide ongoing training to develop your skills and knowledge, enabling you to grow within the company. We also prioritise the work-life balance of our employees and foster a culture of mutual respect and inclusivity.

About us

Vic Imperial Appliance Corporation is a trusted name in the appliance industry, committed to delivering quality products and exceptional service to our customers. With a strong reputation built on innovation, reliability and customer satisfaction, we continue to grow and expand our market presence. Our company values integrity, teamwork and excellence in everything we do. We are proud of our dedicated workforce and our commitment to creating a positive workplace culture where employees can thrive. As a growing organisation, we provide exciting opportunities for career development and the chance to be part of a dynamic, forward-thinking team.