Administrative

IBCOM KITCHEN EQUIPMENT (MANILA) INC.; San Pedro; On-site; PHP 201,000 - 290,000; Full time

Benefits offered by this job

Full-time

Cross-department exposure

Career growth

Collaborative environment

Gov’t benefits

Job summary

IBCOM Kitchen Equipment is seeking an organized Administrative Assistant in Laguna, Philippines to provide clerical support to multiple departments. You will handle documents, records, correspondence, scheduling, and office coordination to ensure timely completion of tasks.

The role requires strong Microsoft Office skills, clear written and verbal communication, and the ability to manage multiple tasks with accuracy. This is a full-time position offering growth within a collaborative team.

Qualifications

• Bachelor's degree preferred in business-related field.
• Previous Administrative Assistant or similar role is a plus.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong written and verbal communication skills.

Responsibilities

• Provide general administrative and clerical support to the office and assigned department.
• Prepare, encode, organize, and maintain company documents, forms, reports, and records.
• Handle filing and organization of physical and electronic documents.
• Assist in preparing letters, memoranda, reports, presentations, and other business correspondence.
• Receive and route calls, messages, emails, and other communications.
• Coordinate with employees, customers, suppliers, and external contacts regarding administrative requirements.
• Assist in scheduling meetings, appointments, site visits, and other company activities.
• Maintain and update databases, spreadsheets, contact lists, and administrative records.
• Assist in preparing and monitoring administrative requests and documents for approval.
• Coordinate with departments regarding pending requirements, documents, and requests.

Skills

Communication

Time management

Organizational skills

Detail-oriented

Multitasking

Teamwork

Independence

Education

Bachelor's degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

About the role

IBCOM Kitchen Equipment is looking for an organized, detail-oriented, and reliable Administrative Assistant to provide administrative and clerical support to the company. The Administrative Assistant will assist in handling documents, records, correspondence, reports, scheduling, coordination, and other day-to-day office activities. The position will work closely with different departments to ensure that administrative requirements are completed accurately and on time.

Key responsibilities

• Provide general administrative and clerical support to the office and assigned department.

• Prepare, encode, organize, and maintain company documents, forms, reports, and records.

• Handle filing and organization of physical and electronic documents.

• Assist in preparing letters, memoranda, reports, presentations, and other business correspondence.

• Receive and properly route incoming calls, messages, emails, and other communications.

• Coordinate with employees, customers, suppliers, and other external contacts regarding administrative requirements.

• Assist in scheduling meetings, appointments, site visits, and other company activities.

• Maintain and update databases, spreadsheets, contact lists, and administrative records.

• Assist in preparing and monitoring administrative requests and documents for approval.

• Coordinate with different departments regarding pending requirements, documents, and requests.

About you

• Bachelor's degree in Business Administration, Office Administration, Management, or a related field is preferred.

• Previous experience as an Administrative Assistant, Office Staff, Secretary, or similar position is an advantage.

• Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint.

• Good written and verbal communication skills.

• Strong organizational and time-management skills.

• Detail-oriented and accurate when handling documents and data.

• Able to manage multiple tasks and meet deadlines.

• Good filing, documentation, and record-keeping skills.

• Professional and courteous when dealing with employees, customers, and external contacts.

• Able to work independently and as part of a team.

Benefits

• Full-time employment

• Exposure to the operations of a commercial kitchen equipment company

• Opportunity to work with multiple departments

• Career growth and development opportunities

• Collaborative work environment

• Government-mandated benefits, subject to applicable company policies and regulations