Admin Assistant

KitchenCare Consultancy Phils Inc; Philippines; On-site; PHP 201,000 - 312,000; Full time

Job summary

KitchenCare Consultancy Phils Inc. is seeking an Administrative Assistant to provide organized administrative and coordination support for the department. You will handle documentation, monitor equipment requests, and liaise with technicians on equipment needs and reimbursements.

The role emphasizes strong organization, attention to detail, and effective communication. Candidates should have a business-related degree and experience in office support, with proficiency in MS Office.

Qualifications

• Graduate of Business Administration, Office Administration, Management, or related course.
• Experience in administrative or office support work is preferred.
• Strong organizational and time-management abilities.
• Detail-oriented with accurate documentation and reimbursement records.
• Good communication and coordination skills.
• Proficient in Microsoft Office, especially Word and Excel.
• Able to work independently while coordinating with technicians and other departments.

Responsibilities

• Perform day-to-day administrative and clerical tasks to support department operations.
• Prepare, organize, and maintain documents, reports, records, and other administrative files.
• Coordinate with technicians regarding equipment requests, tools, materials, and other operational requirements.
• Receive, monitor, and follow up on equipment requests to ensure timely processing.
• Coordinate and monitor technician reimbursement requests, including submission of required documents and supporting receipts.
• Check reimbursement documents for completeness and accuracy before processing.
• Maintain an organized filing system for equipment requests, reimbursements, and related records.
• Communicate with technicians and other departments regarding the status of requests and reimbursements.
• Assist in preparing reports, tracking sheets, and summaries related to equipment and expenses.
• Monitor pending requests and follow up with concerned personnel to ensure timely completion.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Coordination

MS Word

MS Excel

Independent work

Education

Business/Office Administration degree

Tools

Microsoft Word

Microsoft Excel

Job description

About the role

We are looking for a detail-oriented and organized Administrative Assistant to provide administrative and coordination support to the department. The role will primarily handle administrative tasks, documentation, monitoring of equipment requests, and coordination with technicians regarding equipment needs and reimbursements.

Key responsibilities

• Perform day-to-day administrative and clerical tasks to support department operations.
• Prepare, organize, and maintain documents, reports, records, and other administrative files.
• Coordinate with technicians regarding equipment requests, tools, materials, and other operational requirements.
• Receive, monitor, and follow up on equipment requests to ensure timely processing.
• Coordinate and monitor technician reimbursement requests, including submission of required documents and supporting receipts.
• Check reimbursement documents for completeness and accuracy before processing.
• Maintain an organized filing system for equipment requests, reimbursements, and related records.
• Communicate with technicians and other departments regarding the status of requests and reimbursements.
• Assist in preparing reports, tracking sheets, and summaries related to equipment and expenses.
• Monitor pending requests and follow up with concerned personnel to ensure timely completion.

About you

• Graduate of Business Administration, Office Administration, Management, or any related course.
• Preferably with experience in administrative or office support work.
• Good organizational and time-management skills.
• Strong attention to detail, particularly in handling documents and reimbursement records.
• Good communication and coordination skills.
• Proficient in Microsoft Office, particularly Word and Excel.
• Able to work independently while coordinating effectively with technicians and other departments.
• Reliable, organized, and capable of handling multiple administrative tasks.