Admin Specialist (Sparknest)

Playtime Entertainment Corp.; Taguig; On-site; PHP 357,000 - 580,000; Full time

Job summary

Playtime Entertainment Corp. is seeking an experienced administrator to oversee day-to-day operations across branches in Pasay and Mandaluyong. You will coordinate procurement, manage facilities, and ensure compliance and reporting.

Responsibilities include supervising vendors, maintaining records, and producing weekly reports for management while coordinating across multiple locations.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• At least 2 years of experience in administration, procurement, or office management.
• Proficiency in MS Office and familiarity with procurement systems.
• Strong organizational, communication, and problem-solving skills.
• Ability to multitask and work independently with minimal supervision.
• Willingness to coordinate across multiple branches (Pasay and Mandaluyong).

Responsibilities

• Monitor office and studio equipment; coordinate repairs and maintenance with attention to detail.
• Collaborate with lease owners regarding property, contracts, and facilities needs; require strong communication and negotiation skills.
• Supervise deliveries, gate passes, and access control; ensure time management and organization.
• Oversee cleanliness, housekeeping, and security services; demonstrate leadership and reliability.
• Process and maintain permits, renewals, and compliance docs; ensure regulatory accuracy.
• Monitor payments for rentals, utilities, and service contracts; basic accounting and record-keeping.
• Track cost efficiency and manage ordering of marketing materials, props, costumes, and inventory; analyze data.
• Prepare weekly performance reports; highlight issues, propose resolutions, share reports with management.
• Suggest workflow improvements, policy updates, and operational solutions; show initiative.
• Manage vendor relationships, budgeting, and reporting for each branch; require procurement knowledge.

Skills

MS Office proficiency

Organizational skills

Communication skills

Problem solving

Multitasking

Branch coordination

Education

Bachelor's degree in Business Admin

Tools

MS Office

Job description

Key responsibilities

• Monitor office and studio equipment; coordinate repairs and maintenance with attention to detail and technical awareness
• Collaborate with lease owners regarding property, contracts, and facilities needs, requiring strong communication and negotiation skills
• Supervise deliveries, gate passes, and access control, ensuring organizational and time management capabilities
• Oversee cleanliness, housekeeping, and security services, demonstrating leadership and reliability
• Process and maintain permits, renewals, and compliance documentation, requiring familiarity with regulatory processes and accuracy in documentation
• Monitor payments for rentals, utilities, and service contracts, with proficiency in basic accounting and record-keeping
• Track cost efficiency and manage ordering of marketing materials, props, costumes, and inventory, requiring analytical skills and resourcefulness
• Prepare weekly performance reports, highlight issues, suggest resolutions, and share key reports with management, showcasing reporting and problem-solving skills
• Suggest workflow improvements, policy updates, and operational solutions, requiring initiative and adaptability
• Manage vendor relationships, budgeting, and reporting for each branch, requiring interpersonal skills and procurement knowledge

About you

• Bachelor's degree in Business Administration, Management, or related field
• At least 2 years of experience in administration, procurement, or office management
• Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with procurement systems
• Strong organizational, communication, and problem-solving skills
• Ability to multitask and work independently with minimal supervision
• Willingness to coordinate across multiple branches and handle diverse operational needs
• Willing to be assigned in different office locations as required (Pasay and Mandaluyong)