ADMIN ASSISTANT

Los Pueblos Condominium and Property Management Corp.; Metro Manila; On-site; PHP 180,000 - 300,000; Full time

Job summary

Los Pueblos Condominium and Property Management Corp. seeks an Administrative Assistant to manage filing systems and handle inquiries. The role involves supporting events and coordinating across departments, with on-site work in Sta. Mesa, Manila.

The ideal candidate has 1–2 years of admin experience, a Bachelor's degree, and strong MS Office skills. Proactive, detail-oriented, and able to work independently while collaborating with the team are essential.

Qualifications

• 1–2 years of administrative assistant experience.
• Bachelor's degree required; Business course preferred.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proactive, resourceful and detail-oriented mindset.
• Able to work independently and as part of a team.
• Willing to undergo face-to-face interview and on-site work in Sta. Mesa, Manila.

Responsibilities

• Maintain and update filing systems (digital and physical).
• Handle calls, emails, and inquiries with timely, professional responses.
• Assist in organizing company events, meetings, and team activities.
• Support departments with administrative tasks and special projects.
• Oversee administration forms and filings.
• Parking monitoring.
• Issuance of Residence Identification Card.
• Collection of receivables.
• Printing of payment transactions from emails.
• Attach Deposit Slip to the SI Copy.
• Encoding Sales Invoice to the IPAS System.
• Computation of utilities for moving-out tenants.
• Petty Cash custodian.
• Issuance of Collection Notices.
• Conduct physical inventories of supplies.
• Preparation of purchase orders and issuance of supplies.
• Perform other duties as required by head.

Skills

Administrative skills

1-2 years experience

Time management

Prioritization

Communication

Detail-oriented

Proactive

Independent work

Teamwork

MS Office

Word

Excel

PowerPoint

Education

Bachelor's degree

Tools

MS Office

Job description

What you bring:

• Proven experience as an Administrative Assistant, Office Assistant, or similar role.
• Minimum 1-2 years of administrative assistant experience required.
• Preferred a 4-year Business Course graduate (Business Admin, other business courses)
• Bachelor's degree required as minimum education qualification.
• Strong proficiency in MS Office (Word, Excel, PowerPoint) and others.
• Excellent organizational and time-management skills, with the ability to prioritize tasks.
• Strong written and verbal communication skills.
• A proactive, resourceful, and detail-oriented mindset.
• Ability to work independently while being a collaborative team player.
• Can work ASAP, willing to undergo for a Face-to-Face interview and for an On-site at work reporting at Sta. Mesa, Manila.

What You'll Do:

• Maintain and update filing systems—both digital and physical for easy access and efficiency.
• Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
• Assist in organizing company events, meetings, and team activities.
• Support various departments with administrative tasks and special projects as needed.
• Oversee Administration Forms & filings of documents.
• Parking monitoring.
• Issuance of Residence Identification Card.
• Collection of receivables.
• Printing of payment transaction from emails.
• Attached Deposit Slip to the SI Copy.
• Encoding Sales Invoice to the IPAS System.
• Computation of utilities to Moving - out Tenants.
• Petty Cash custodian.
• Issuance of Collection Notices.
• Conducts physical inventories of supplies.
• Preparation of purchase orders and issuance of supplies.
• Perform other duties and responsibilities which may be required by upper immediate head.