Admin Specialist

AUTOMATED TECHNOLOGIES (ATI) INC; Makati; On-site; PHP 400,000 - 640,000; Full time

Job summary

AUTOMATED TECHNOLOGIES (ATI) INC in Makati City is seeking a seasoned Admin and Operations professional responsible for coordinating between Sales, Finance, Admin, Technical/Engineering, suppliers and customers to ensure timely delivery and compliance.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining accurate records, contracts, and reporting.

Qualifications

• Bachelor’s degree in Administration or related field.
• At least 5 years in Admin and Operations.
• Experience with contract review, permit processing, and billing coordination.

Responsibilities

• Coordinate between Sales, Finance, Admin, Technical/Engineering, suppliers, and customers.
• Follow up on deliverables and deadlines.
• Track open issues and ensure closure.
• Manage documentation: contracts, purchase orders, service reports, and delivery documents.
• Maintain organized electronic and physical files.
• Monitor operations.

Skills

Organizational skills

Coordination

Written & verbal communication

MS Excel

ERP/CRM experience

KPI reporting

Attention to detail

Multitasking

Education

Bachelor's Degree in Administration or related field

Tools

Microsoft Office

ERP/CRM systems

Job description

Job Summary

• Strong organizational and coordination skills
• Excellent written and verbal communication
• Proficient in Microsoft Office, particularly Excel
• Experience with ERP, CRM, ticketing, or other business systems
• Ability to prepare reports and monitor KPIs
• Strong attention to detail
• Demonstrated ability to manage multiple priorities and deadlines

Key Responsibilities

• Coordinate between Sales, Finance, Admin, Technical/Engineering, suppliers, and customers
• Follow up on deliverables and deadlines
• Track open issues and ensure closure
• Manage documentation: prepare and maintain contracts, purchase orders, service reports, delivery documents, and other operational records
• Maintain organized electronic and physical files
• Monitor operations

Qualifications

• Graduate of a Bachelor's Degree in Administration or related field
• At least 5 years of experience in Admin and Operations
• Minimum of 3 years of experience in contract review, office permit processing, billing invoice, and coordination
• Minimum of 3 years of experience in process management, coordination, documentation, and reporting
• Willing to work on-site setup Makati City (Monday to Friday)