Admin Specialist

PlayTime Entertainment; Taguig; On-site; PHP 360,000 - 420,000; Full time

Job summary

PlayTime Entertainment in Metro Manila invites a capable Administration and Procurement Coordinator to oversee office operations, procurement, and facilities across branches. You will coordinate with lease owners, supervise access, manage permits, track expenses, and prepare weekly reports, while staying adaptable to multiple locations.

The role requires a Bachelor’s degree in Business Administration or related field, 2+ years of admin/procurement experience, and strong organizational and

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 2+ years of experience in administration, procurement, or office management.
• Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with procurement systems.
• Strong organizational, communication, and problem-solving skills.
• Ability to multitask and work independently with minimal supervision.
• Willing to coordinate across multiple branches and handle diverse operational needs.
• Willing to be assigned in different office locations as required.

Responsibilities

• Monitor office and studio equipment; coordinate repairs and maintenance with attention to detail and technical awareness.
• Collaborate with lease owners regarding property, contracts, and facilities needs, requiring strong communication and negotiation skills.
• Supervise deliveries, gate passes, and access control, ensuring organizational and time management capabilities.
• Oversee cleanliness, housekeeping, and security services, demonstrating leadership and reliability.
• Process and maintain permits, renewals, and compliance documentation, requiring familiarity with regulatory processes and accuracy in documentation.
• Monitor payments for rentals, utilities, and service contracts, with proficiency in basic accounting and record-keeping.
• Track cost efficiency and manage ordering of marketing materials, props, costumes, and inventory, requiring analytical skills and resourcefulness.
• Prepare weekly performance reports, highlight issues, suggest resolutions, and share key reports with management, showcasing reporting and problem-solving skills.
• Suggest workflow improvements, policy updates, and operational solutions, requiring initiative and adaptability.
• Manage vendor relationships, budgeting, and reporting for each branch, requiring interpersonal skills and procurement knowledge.

Skills

MS Office proficiency

Strong organizational skills

Communication skills

Problem-solving

Multitasking

Independent work

Branch coordination

Education

Bachelor’s degree in Business Administration/Management

Tools

Procurement systems

Job description

• Monitor office and studio equipment; coordinate repairs and maintenance with attention to detail and technical awareness.
• Collaborate with lease owners regarding property, contracts, and facilities needs, requiring strong communication and negotiation skills.
• Supervise deliveries, gate passes, and access control, ensuring organizational and time management capabilities.
• Oversee cleanliness, housekeeping, and security services, demonstrating leadership and reliability.
• Process and maintain permits, renewals, and compliance documentation, requiring familiarity with regulatory processes and accuracy in documentation.
• Monitor payments for rentals, utilities, and service contracts, with proficiency in basic accounting and record-keeping.
• Track cost efficiency and manage ordering of marketing materials, props, costumes, and inventory, requiring analytical skills and resourcefulness.
• Prepare weekly performance reports, highlight issues, suggest resolutions, and share key reports with management, showcasing reporting and problem-solving skills.
• Suggest workflow improvements, policy updates, and operational solutions, requiring initiative and adaptability.
• Manage vendor relationships, budgeting, and reporting for each branch, requiring interpersonal skills and procurement knowledge.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field.
• At least 2 years of experience in administration, procurement, or office management.
• Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with procurement systems.
• Strong organizational, communication, and problem-solving skills.
• Ability to multitask and work independently with minimal supervision.
• Willingness to coordinate across multiple branches and handle diverse operational needs.
• Willing to be assigned in different office locations as required.