ADMIN ASSOCIATE

Polystar General Services Inc.; Manila; On-site; PHP 167,000 - 279,000; Full time

Job summary

Polystar General Services Inc. in Santa Mesa, Manila, seeks an Admin Associate to support day-to-day office operations and help maintain organizational efficiency across departments.

This full-time role covers supplies, correspondence, scheduling, records management, HR support, payroll assistance, and coordination with vendors, delivering reliable administrative service to the team. The ideal candidate is detail-oriented, proficient in MS Office, communicates clearly in English, and can manage

Qualifications

• High school diploma; business administration qualifications preferred.
• Experience in administrative or office support roles.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal communication in English.
• Excellent organisational and time-management skills.

Responsibilities

• Managing office supplies, inventory, and equipment to ensure availability and proper functioning.
• Handling incoming and outgoing correspondence, including emails, calls, and mail distribution.
• Scheduling appointments, managing calendars, and coordinating meetings for team members and management.
• Preparing and maintaining accurate administrative records, files, and documentation.
• Providing general administrative support to various departments as required.
• Assisting with data entry, filing, and database management tasks.
• Coordinating office events, facilities management, and vendor communications.
• Supporting human resources and payroll functions as needed.
• Performing other duties as assigned to ensure operational excellence.

Skills

MS Office

Communication

Time management

Organization

English proficiency

CRM tools

Education

High school diploma

Tools

CRM tools

Microsoft Office Suite

Job description

About the role

We are seeking an Admin Associate to join Polystar General Services Inc. in a full-time capacity. This position is based in Santa Mesa, Manila City, Metro Manila, and offers an excellent opportunity to become an integral part of our administrative operations team. As an Admin Associate, you will provide essential support to ensure the smooth running of day-to-day office functions whilst helping to maintain the organisational efficiency that keeps our business operating effectively.

What you'll be doing

• Managing office supplies, inventory, and equipment to ensure availability and proper functioning
• Handling incoming and outgoing correspondence, including emails, calls, and mail distribution
• Scheduling appointments, managing calendars, and coordinating meetings for team members and management
• Preparing and maintaining accurate administrative records, files, and documentation
• Providing general administrative support to various departments as required
• Assisting with data entry, filing, and database management tasks
• Coordinating office events, facilities management, and vendor communications
• Supporting human resources and payroll functions as needed
• Performing other duties as assigned to ensure operational excellence

What we're looking for

• High school diploma or equivalent qualification; additional qualifications in business administration or office management are advantageous
• Proven experience working in an administrative or office support role
• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software
• Excellent organisational and time management skills with the ability to prioritise multiple tasks
• Strong written and verbal communication skills in English
• Attention to detail and accuracy in completing administrative tasks
• Professional demeanour and the ability to work effectively with colleagues at all levels
• Reliable and punctual with a strong work ethic
• Experience with office management systems or customer relationship management (CRM) tools is preferred