Finance Admin Specialist

Global-Estate Resorts, Inc. (a subsidiary of Megaworld Corporation); Biñan; On-site; PHP 312,000 - 580,000; Full time

Job summary

Global-Estate Resorts, Inc. in Biñan, Laguna seeks an Administrative Support Specialist to provide general administrative and coordination assistance to the Department Head and team.

You will help manage accounts payable/receivable, billing, and payment monitoring while ensuring accuracy and timely processing. You will coordinate with Admin Assistants and departments on billing, payments, and various admin tasks, supporting site maintenance and field coordination.

Qualifications

• Graduate of Business Administration or related business course.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Strong organizational, coordination, documentation, and monitoring skills.
• Good numerical and analytical skills with accurate financial record-keeping.
• Excellent communication and interpersonal skills.

Responsibilities

• Provide general administrative and coordination support to the Department Head and team.
• Coordinate with Admin Assistants and departments regarding accounts payable, accounts receivable, billing, and payment monitoring.
• Monitor and update accounts payable/receivable records for accuracy and timeliness.
• Review and validate Requests for Payment (RFPs) and supporting documents prior to approval.
• Coordinate with stakeholders on billing discrepancies, payment concerns, and check releases.
• Monitor payments, utility costs, RPT, insurance, and related expenses for unsold accounts.
• Ensure timely processing of billings from service providers per SLAs.
• Prepare and maintain documents related to billing, payments, turnover, inventory, and admin activities.
• Assist turnover and commercial activities in coordination with CHG, Marketing, SPTMG, PMD, and others.
• Support marketing requirements for projects, including site viewing and cleaning requests via IAMD.
• Coordinate on-site manpower and service providers for cleaning, pest control, maintenance, and upkeep.
• Monitor manpower schedules and assist in resource allocation.
• Provide scheduling and logistical support, including calendars, vehicle requests, and site activities.
• Support operations punch lists, site inspections, and inventory-related tasks.
• Assist in price research, liquidation follow-ups, auction coordination, and related activities.
• Prepare monthly/annual reports and data summaries.
• Maintain filing systems (hard copy and digital) for easy retrieval.
• Provide real-time updates on schedules, requests, and operational changes.
• Draft and release administrative reports, memoranda, and correspondence.
• Suggest process improvements using technology and system tools.
• Perform other duties as assigned by supervisor.

Skills

Microsoft Office (Excel, Word)

Organizational skills

Attention to detail

Communication skills

Education

Bachelor's degree in Business Administration or related field

Job description

Job Responsibilities

• Provide general administrative and coordination support to the Department Head and team.

• Coordinate with Admin Assistants and concerned departments regarding accounts payable, accounts receivable, billing, payment monitoring, and other administrative requirements.

• Monitor and update accounts payable and accounts receivable records, ensuring accuracy and timely processing.

• Review and validate Requests for Payment (RFPs) and supporting documents prior to Department Head approval.

• Coordinate with concerned stakeholders regarding billing discrepancies, payment concerns, check releases, and other financial-related matters.

• Monitor payments and administrative obligations, including utilities for unsold accounts, real property tax (RPT), insurance, and other related expenses.

• Ensure timely processing of billings from service providers in accordance with committed service level agreements (SLAs).

• Prepare, organize, and maintain documents and records related to billing, payments, turnover, inventory, and other administrative activities.

• Assist in turnover and commercial activities in coordination with CHG, Marketing, SPTMG, PMD, and other concerned teams.

• Support marketing requirements for horizontal and vertical projects, including the timely processing and monitoring of site viewing and cleaning requests through the IAMD system.

• Coordinate with on-site manpower and service providers for scheduled cleaning, clearing, pest control, termite prevention, pull-out activities, unit maintenance, and other upkeep requirements.

• Monitor manpower schedules and activities and assist in ensuring efficient resource allocation.

• Provide scheduling and logistical support, including calendar management, vehicle requests, site activities, and other team requirements.

• Support operations punch listing, site inspections, inventory-related activities, and other field or administrative requirements as needed.

• Assist in price research, liquidation follow-ups, auction coordination, and other commercial or administrative activities.

• Prepare monthly and annual accomplishment reports, operational reports, data summaries, and other reportorial requirements.

• Maintain accurate and organized hard copy and digital filing systems to ensure efficient retrieval and record management.

• Provide real-time updates on schedules, system requests, operational changes, and other relevant activities.

• Draft and release administrative reports, memoranda, correspondence, and other documentation as required.

• Recommend and implement process improvements, including the use of technology and system tools to improve administrative, monitoring, and recording processes.

• Perform other related duties and responsibilities as may be assigned by the immediate superior from time to time.

Job Qualifications

• Graduate of Business Administration, Management, Accounting, or any related business course.

• Proficient in Microsoft Office applications, particularly Excel and Word.

• Strong organizational, coordination, documentation, and monitoring skills.

• Good numerical and analytical skills, with the ability to monitor financial and administrative records accurately.

• Excellent communication and interpersonal skills.

• Detail-oriented, organized, and capable of handling confidential information with professionalism.

• Able to manage multiple tasks and priorities in a fast-paced work environment.

• Strong follow-through and coordination skills when dealing with different departments, service providers, and stakeholders.

• Willing to render overtime and perform field/site coordination when necessary.

• Experience in real estate, property management, construction, finance, or general administration is an advantage.

• Willing to work onsite in Southwoods, Biñan, Laguna.