Admin Specialist

Insular Oil Corporation; Philippines; On-site; PHP 335,000 - 502,000; Full time

Job summary

Insular Oil Corporation is seeking an organized Administrative Support Specialist to handle hotel bookings, Globe plans, relocation assistance, and port coordination in the Philippines. You will ensure requests are processed accurately and timely in line with company policies.

Responsibilities include processing hotel reservations, managing Globe billing, coordinating relocation, and serving as liaison with port administrators.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• Minimum of 2–3 years of administrative experience.
• Strong leadership and team coordination skills.
• Proficient in Microsoft Office (Word, Excel) and other administrative tools.
• Excellent time management and prioritization abilities.
• Integrity, accountability, and professional work ethic.

Responsibilities

• Handle hotel booking requests and confirmations.
• Prepare Globe billing and separate charges per company.
• Process relocation requests and coordinate with service providers.
• Coordinate port-related administrative concerns and collate reports.

Skills

Leadership

Team coordination

Microsoft Office

Time management

Integrity

Work ethic

Education

Bachelor's degree in Business Administration / Management

Tools

Microsoft Office (Word, Excel)

Job description

A. Job Summary

Provides administrative support by handling hotel bookings, Globe plans, relocation assistance, port coordination,

and administrative reports. Ensures requests are processed accurately, timely, and in accordance with company

policies.

B. Duties & Responsibilities

I. DAILY TASKS

1. Hotel Booking

• Receive and process hotel booking requests.
• Book and confirm hotel reservations for employees, guests, and authorized personnel.
• Coordinate booking changes, cancellations, and extensions.
• Check booking details, rates, and approved requests.
• Coordinate with hotels to resolve booking concerns.
• Maintain records of hotel reservations and confirmations.

2. Globe Plans

• Prepare Globe billing and separate charges per company.
• Check employee deductions for Globe plans.
• Issue company phones and secure employee acknowledgment.
• Monitor Globe plan renewal dates.
• Coordinate Globe account and service concerns.

3. Relocation Assistance

• Process employee relocation requests.
• Verify required documents and approvals.
• Coordinate relocation arrangements with employees and service providers.
  Monitor relocation requests until completion.

4. Port Coordination

• Serve as the point person for port-related administrative concerns.
• Coordinate with port administrators to address requests and concerns.
• Follow up on pending port requirements and transactions.
• Collate reports submitted by different ports.

II. WEEKLY TASKS

• Attend and participate in weekly team huddles and meetings.
• Perform other duties, special projects, and responsibilities as assigned by the Management.

C. Job Specifications

Minimum Education Required

• Bachelor’s degree in Business Administration, Management, or related field preferred.

Minimum Relevant Work Experience Required

• Minimum of 2-3 years of administrative experience.

Other Competencies Required by the Job:

• Leadership and team coordination
• Supervise diverse teams through communication and collaboration.
• Proficient in Microsoft Office (Word, Excel,), and other administrative tools
• Time management and prioritization
• Integrity and Accountability
• Possess strong work ethics / office morale, embodied with right manners and right attitude i.e. committed and loyal, compassionate, empathetic and trustworthy; maintaining a mindset that nothing is outside your job description and always seeking opportunities to grow professionally and personally.