Admin Specialist

Haier Electrical Appliances Philippines Inc.; Quezon City; On-site; PHP 360,000 - 540,000; Full time

Job summary

Haier Electrical Appliances Philippines Inc. is seeking an experienced Administrative Relocation Coordinator to support expatriate staff. The role encompasses housing sourcing, lease management, and coordinating airport transfers and settling-in tasks.

You will handle visa-related coordination, travel bookings, and ensure timely, compliant documentation while maintaining strong liaison with internal teams and external partners.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• At least 2 years of experience in administrative support, travel coordination, or a similar role.
• Experience in flight/hotel booking and travel arrangements is preferred.
• Basic knowledge of vehicle rental, fuel claims, and expense documentation.
• Proficient in Microsoft Office, especially Excel.
• Good communication and coordination skills with employees, departments, and external vendors.
• Detail-oriented, organized, responsible, and able to follow up on multiple tasks.
• Good English communication skills, both written and verbal.
• Able to work independently and handle routine administrative tasks efficiently.

Responsibilities

• Manage expatriate accommodation, including property sourcing, viewing, lease negotiation, contract management, repairs, and move-in/move-out coordination.
• Oversee rental, utilities, internet, deposits, renewals, and other property-related payments and documentation.
• Coordinate expatriate relocation and local administrative arrangements, including bank account opening, SIM/mobile services, accommodation, and other settling-in requirements.
• Coordinate with accredited agencies on work visa, AEP, 9G visa renewals, and other immigration-related applications; maintain accurate records and monitor renewal timelines.
• Manage expatriate clearance and property handover, including utility settlement and deposit reconciliation.
• Coordinate business travel information for expatriates, including verification of approved Travel Requests and maintenance of per diem records.
• Provide timely administrative support to expatriates and coordinate with internal departments, property management, agencies, and external service providers to resolve issues.
• Maintain accurate expatriate administration records and ensure all related processes and documentation are completed on time and in compliance with company requirements.

Skills

English communication skills

Microsoft Excel

Communication and coordination

Attention to detail

Independent working

Education

Bachelor's degree in Business Administration/Management or related field

Tools

Microsoft Office

Excel

Job description

Key Responsibilities

• Manage expatriate accommodation, including property sourcing, viewing, lease negotiation, contract management, repairs, and move-in/move-out coordination.

• Oversee rental, utilities, internet, deposits, renewals, and other property-related payments and documentation.

• Coordinate expatriate relocation and local administrative arrangements, including bank account opening, SIM/mobile services, accommodation, and other settling-in requirements.

• Coordinate with accredited agencies on work visa, AEP, 9G visa renewals, and other immigration-related applications; maintain accurate records and monitor renewal timelines.

• Manage expatriate clearance and property handover, including utility settlement and deposit reconciliation.

• Coordinate business travel information for expatriates, including verification of approved Travel Requests and maintenance of per diem records.

• Provide timely administrative support to expatriates and coordinate with internal departments, property management, agencies, and external service providers to resolve issues.

• Maintain accurate expatriate administration records and ensure all related processes and documentation are completed on time and in compliance with company requirements.
  

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Management, or related field.

• At Least 2 year of experience in administrative support, travel coordination, or a similar role.

• Experience in flight/hotel booking and travel arrangements is preferred.

• Basic knowledge of vehicle rental, fuel claims, and expense documentation.

• Proficient in Microsoft Office, especially Excel.

• Good communication and coordination skills with employees, departments, and external vendors.

• Detail-oriented, organized, responsible, and able to follow up on multiple tasks.

• Good English communication skills, both written and verbal.

• Able to work independently and handle routine administrative tasks efficiently