Admin Officer

China Harbour Engineering Company; Metro Manila; On-site; PHP 300,000 - 420,000; Full time

Job summary

China Harbour Engineering Company is seeking an Admin Officer to provide efficient administrative and front-desk support, ensuring smooth office operations. The role includes handling calls, visitor management, and daily support to management and departments.

The candidate should be Bachelor’s degree-holding with strong English communication, MS Office proficiency (Word and Excel), and the ability to multitask in a fast-paced environment.

Qualifications

• Bachelor's degree is required.
• Good English communication and interpersonal skills.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Well-organized, detail-oriented, responsible, and able to handle multiple tasks.
• Professional appearance and courteous attitude.
• Able to work independently and as part of a team.
• Administrative and organizational skills
• Customer service and communication
• Document and records management
• Time management and follow-up

Responsibilities

• Answer and direct incoming telephone calls, emails, and general inquiries.
• Manage visitor registration, temporary access cards, and office entry procedures.
• Maintain the cleanness of Conference Room and CEO office.
• Provide day-to-day administrative support to management and various departments.
• Maintain office supplies and coordinate purchasing and relevant records.
• Collect and coordinate monthly utilities bills.
• Coordinate with building administration, suppliers, service providers, and other external parties.
• Assist in managing office facilities, equipment, maintenance, and repairs.
• Follow up on administrative requests and ensure timely completion.
• Support company activities, meetings, events, and employee-related administrative arrangements.

Skills

English communication

Interpersonal skills

Time management

Organizational skills

Customer service

Document and records management

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Job description

About the role

The Admin Officer is responsible for providing efficient administrative and front-desk support to ensure the smooth and professional operation of the office.

Key responsibilities

• Answer and direct incoming telephone calls, emails, and general inquiries.
• Manage visitor registration, temporary access cards, and office entry procedures.
• Maintain the cleanness of Conference Room and CEO office.
• Provide day-to-day administrative support to management and various departments.
• Maintain office supplies and coordinate purchasing and relevant records.
• Collect and coordinate monthly utilities bills.
• Coordinate with building administration, suppliers, service providers, and other external parties.
• Assist in managing office facilities, equipment, maintenance, and repairs.
• Follow up on administrative requests and ensure timely completion.
• Support company activities, meetings, events, and employee-related administrative arrangements.

About you

• Bachelor's degree
• Good English communication and interpersonal skills.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Well-organized, detail-oriented, responsible, and able to handle multiple tasks.
• Professional appearance and courteous attitude.
• Able to work independently and as part of a team.
• Administrative and organizational skills
• Customer service and communication
• Document and records management
• Time management and follow-up