Admin Officer

Infinity Outsourcing Services; Mandaluyong; On-site; PHP 279,000 - 390,600; Full time

Job summary

A professional services company based in Mandaluyong is looking for an Office Supervisor to assist in day-to-day operations and ensure efficient workflow. The ideal candidate will have at least three years of experience and possess strong communication, organizational, and analytical skills. Proficiency in Microsoft Office is essential. This role involves managing staff, preparing reports, and coordinating meetings.

Qualifications

• At least three years of related work experience required.
• Ability to work independently with minimal supervision.
• Demonstrate resourcefulness and initiative in daily tasks.

Responsibilities

• Assist Supervisor in daily office activities.
• Oversee employees’ work and assign workloads.
• Prepare sensitive reports and letters.
• Manage office supplies and inventory.
• Organize meetings and events.
• Greet and direct visitors.

Skills

Proficient in Microsoft Office

Excellent communication skills

Strong analytical skills

Problem-solving skills

Good organizational skills

Ability to multitask

Resourcefulness

Education

Bachelor’s / College Degree in Psychology, Human Resource Management, Business Studies / Administration

Job description

Responsibilities

• Assist the Supervisor to oversee the day-to-day activities of the office.
• Assist the Supervisor in monitoring the work of employees in supporting roles, including assigning workload, maintenance, and training.
• Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
• Maintain office supplies by checking stock, anticipating requirements, placing and expediting orders, verifying receipt, stocking items and delivering supplies to work stations.
• Consolidate reports for office supply and equipment inventory every month.
• Day to day checking of building facilities and equipment's
• Organizes and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings; and participates in committee discussions, as appropriate.
• Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner.
• Performed other task that may assigned from time to time.

Job Requirements

• Candidate must possess at least a Bachelor’s / College Degree in Psychology, Human Resource Management, Business Studies / Administration, or its equivalent.
• At least three (3) years of related work experience is required for this position.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication skills both oral and written, including the ability to prepare reports, proposals and procedures.
• Strong analytical and problem-solving skills.
• Ability to multitask.
• Good organizational and time management skills.
• Tactful and discrete when dealing with people and confidential information.
• Ability to work with various departments and foster teamwork.
• Ability to work independently with minimal supervision.
• Demonstrate resourcefulness and initiative in dealing with daily assumptions.
• Maintain standards of conduct as well as highly confidential nature of work.
• Flexible and organized.
• With sound work ethics.