Administration Officer

Prieto Cargo Forwarders; Albay; On-site; PHP 268,000 - 469,000; Full time

Job summary

A logistics company in Albay is seeking an Administration Officer to ensure the smooth functioning of the office. Responsibilities include managing office operations, record-keeping, communication, and supporting team members. The ideal candidate has a Bachelor's degree in Business Administration and at least 2 years of prior experience in administrative roles. This position is full-time and offers opportunities for growth and development.

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• Minimum of 2 years experience in an administrative support role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and problem-solving abilities.
• Ability to handle multiple tasks and prioritize effectively.

Responsibilities

• Manage daily office operations including scheduling and correspondence.
• Maintain records and filing systems.
• Act as the point of contact for inquiries.
• Monitor office supplies and manage procurement.
• Support compliance with company policies.
• Assist team members with administrative tasks.

Skills

Strong organizational and time-management skills

Excellent written and verbal communication

Proficiency in Microsoft Office Suite

Attention to detail and problem-solving abilities

Ability to handle multiple tasks and prioritize effectively

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Job description

Overview

Position Title: Administration Officer

Reports To: Chief HR and Administration Officer

Department: HR and Administration

Employment Type: Full-Time

Location: Legazpi City, Albay

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Position Overview

The Administration Officer is responsible for ensuring the smooth and efficient functioning of the office by performing a variety of administrative, clerical, and organizational tasks. This role supports management and staff by coordinating office operations, maintaining records, and facilitating communication within the organization.

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Responsibilities

• Administrative Support: Manage daily office operations, including scheduling, correspondence, and file management. Assist in drafting and proofreading documents, reports, and presentations. Coordinate meetings, appointments, and events, including preparing meeting agendas and minutes.
• Record-Keeping: Maintain accurate records, databases, and filing systems (digital and physical). Ensure the confidentiality and security of sensitive information.
• Communication: Act as the point of contact for internal and external inquiries. Communicate effectively with stakeholders, including suppliers, clients, and team members.
• Procurement and Inventory Management: Monitor office supplies and place orders as needed to ensure availability. Liaise with vendors and service providers for office needs and maintenance.
• Compliance and Policy Adherence: Ensure adherence to company policies and procedures. Support compliance with legal and regulatory requirements.
• Team Support: Assist team members with administrative tasks to optimize workflow. Provide training to new hires on administrative processes and tools.

Qualifications

Education

Bachelor’s degree in Business Administration, Management, or a related field (preferred).

Experience

Previous experience in an administrative or office support role (minimum 2 years preferred).

Skills

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and problem-solving abilities.
• Ability to handle multiple tasks and prioritize effectively.

Personal Attributes

• Professional demeanor and a positive attitude.
• Adaptability and the ability to work independently or as part of a team.
• Commitment to confidentiality and integrity.