Admin Assistant

789 Creative; Taguig; Hybrid; PHP 300.000 - 460.000; Vollzeit

Zusammenfassung

789 Creative is seeking an Administrative Assistant to support general office operations, handle calls, emails, scheduling, and filing, and coordinate internal communications. The role also covers permit processing, inventory and assets management, and liaison with building administration to ensure smooth office operations.

Applicants should have a Bachelor's in Business Administration and proven administration experience.

Qualifikationen

• Bachelor’s degree in business administration, or a related field
• Proven experience as an Administrative Assistant or Office assistant, preferably in the consulting or leisure industry
• Knowledge of office management systems and procedures
• Excellent communication and interpersonal skills, with the ability to build effective relationships at all levels of the organization
• Proficiency in data analysis and report generation to support HR decision-making
• A proactive and adaptable mindset, with the ability to prioritize and manage multiple tasks effectively

Aufgaben

• Manage calls, emails, schedules, meeting coordination, and document preparation
• Maintain physical and digital filing systems
• Assist with internal communications, reports, and event planning
• Handle confidential documents with discretion
• Prepare, process and handle working permit requests for entry or pull-out of office supplies, equipment, and materials
• Coordinate with government agencies or third-party service providers as needed
• Monitor and maintain inventory of office supplies, utility supplies, medicine and first-aid stock, assets
• Serve as the primary liaison with the building administration office for maintenance requests and access control

Kenntnisse

Office management

Communication

Interpersonal skills

Data analysis

Prioritization

HR reporting

Ausbildung

Bachelor's in Business Admin

Jobbeschreibung

Key Responsibilities:

General Administrative Support

• Manage calls, emails, schedules, meeting coordination, and document preparation

• Maintain physical and digital filing systems

• Assist with internal communications, reports, and event planning

• Handle confidential documents with discretion

Compliance & Permit Processing

• Prepare, process and handle working permit requests for entry or pull-out of office supplies, equipment, and materials

• Coordinate with government agencies or third-party service providers as needed

Inventory & Supplies Management

• Monitor and maintain inventory of:

• Office supplies

• Utility supplies (e.g., pantry, cleaning)

• Medicine and first-aid stock

• Assets management

• Ensure accurate records, timely replenishment, and proper storage

Facilities & Building Coordination

• Serve as the primary liaison with the building administration office for:

• Maintenance requests

• Access control and parking

• General building concerns

• Coordinate with internal departments and service teams for office upkeep

Oversight of Support Personnel

• Coordinate and oversee housekeeping, security, and company driver(s) when assigned

• Monitor performance and ensure daily duties are fulfilled in line with office standards

Visitor & Guest Management

• Greet and assist guests, vendors, and clients professionally

• Maintain a clean, orderly, and welcoming reception or front-desk area

• Coordinate visitor logs, passes, and safety briefings if required

Other responsibilities

• Perform other tasks that may be assigned by Department Head in support of the company’s objectives.

Job Requirements:

• Bachelor’s degree in business administration, or a related field

• Proven experience as an Administrative Assistant or Office assistant, preferably in the consulting or leisure industry

• Knowledge of office management systems and procedures

• Excellent communication and interpersonal skills, with the ability to build effective relationships at all levels of the organization

• Proficiency in data analysis and report generation to support HR decision-making

• A proactive and adaptable mindset, with the ability to prioritize and manage multiple tasks effectively