Admin/Finance assistant

Hammerjack Pty Ltd; Taguig; On-site; PHP 254,000 - 304,000; Full time

Job summary

Hammerjack Pty Ltd is seeking an Admin and Finance professional for a 1-year onsite role at Makati, with a salary range of 25k PHP monthly. The job focuses on data and document management, clerical tasks, and supporting the finance workflow.

Responsibilities include reconciling tax-withheld certificates, organizing filing systems, and assisting with vendor invoices. A minimum of 1 year experience is required, and the role requires physical presence in the office.

Qualifications

• At least 1 year experience in admin or finance support.
• Proficient in MS Office (Excel, PowerPoint, Word, Access).
• Experience with filing and document management.

Responsibilities

• Track and reconcile Certificates of Tax Withheld against accounting schedules.
• Receive and log notices for invoices and documents; coordinate with Office Services for errands.
• Organize and maintain physical and digital accounting files for easy retrieval.
• Assist with submission of vendor invoices to Coupa or other systems; draft transmittal letters.

Skills

MS Office

Finance knowledge

Analytical

Organizational skills

Ambiguity handling

Technical skills

Tools

Coupa

Job description

Admin and Finance

Work onsite (Makati)

Contract for 1 year

Salary range 25k

1. Data and Document Management

Track and reconcile actual Certificates of Tax Withheld (Form 2307) against the accounting schedule to ensure accuracy and compliance.

2. Administrative and Clerical Tasks

Receive notices for customer invoices, check pickups, Form 2307, and other important documents (excluding BIR notices). Record these in the calendar and coordinate with the Office Services team to schedule errands.

Organize and maintain accounting documents in both physical and digital filing systems for easy retrieval and reference.

3. Other Tasks

Assist with the submission of vendor invoices to Coupa (or other relevant systems).

Draft transmittal letters for invoices, receipts, and tax-related documents to ensure proper documentation and communication.

Provide general administrative and clerical support as needed, including ad hoc tasks to support the team's operations.

Skills

• Strong MS Office skills ( i.e., Excel, PowerPoint Word and Access)
• Broad Finance and Accounting knowledge
• Strong analytical, problem solving skills
• Strong organizational, communications and interpersonal skills
• Dealing well with ambiguity
• Strong technical skills, mastering various applications/systems and adoption of new ones

Work location/Schedule – 7F Zuellig Building, Makati Ave. Cor. Paseo de Roxas, Makati City

Required Exp Level, Skill set – With at least 1 year experience

Work set up – Requires physical presence in the office