Admin/Finance assistant

eTeam; Taguig; On-site; PHP 240,000 - 380,000; Full time

Job summary

eTeam is seeking an Administrative Associate to support finance and operations in our Taguig office. You will track and reconcile tax withholdings, manage incoming notices and vendor invoices, and organize both physical and digital filing systems for quick retrieval.

The ideal candidate has at least 1 year of experience, strong MS Office skills, and sound knowledge of finance and accounting. You should communicate clearly, handle ambiguity, and adapt to new systems while maintaining accuracy and

Qualifications

• At least 1 year of relevant experience in administration or finance.
• Strong MS Office skills (Excel, PowerPoint, Word, Access).
• Good understanding of basic finance and accounting concepts.
• Excellent organizational and communication abilities.
• Ability to handle ambiguity and adapt to new systems.

Responsibilities

• Track and reconcile tax withholdings and related documents.
• Receive notices, check pickups, and coordinate with the Office Services team.
• Record items in the calendar and manage filing systems (physical and digital).
• Assist with submission of vendor invoices to Coupa or other systems.
• Draft transmittal letters for invoices and tax-related documents.
• Provide general administrative support as needed.

Tools

Coupa

Job description

Track and reconcile actual Certificates of Tax Withheld (Form 2307) against the accounting schedule to ensure accuracy and compliance.

2. Administrative and Clerical Tasks

Receive notices for customer invoices, check pickups, Form 2307, and other important documents (excluding BIR notices). Record these in the calendar and coordinate with the Office Services team to schedule errands.

Organize and maintain accounting documents in both physical and digital filing systems for easy retrieval and reference.

3. Other Tasks

Assist with the submission of vendor invoices to Coupa (or other relevant systems).

Draft transmittal letters for invoices, receipts, and tax-related documents to ensure proper documentation and communication.

Provide general administrative and clerical support as needed, including ad hoc tasks to support the team’s operations.

Skills Strong MS Office skills ( i.e., Excel, PowerPoint Word and Access)

Broad Finance and Accounting knowledge

Strong analytical, problem solving skills

Strong organizational, communications and interpersonal skills

Dealing well with ambiguity

Strong technical skills, mastering various applications/systems and adoption of new ones

Required Exp Level, Skill set – With at least 1 year experience

Work set up – Requires physical presence in the office