Finance Admin Assistant (Start ASAP)

Northwestern University; Philippines; On-site; PHP 223,000 - 391,000; Full time

Benefits offered by this job

Temporary 12-month contract

On-site work setup

Job summary

Northwestern University in Makati City seeks a detail-oriented Finance Admin Assistant to support finance operations, invoicing, and audit coordination.

You will log invoices, process expense reimbursements, coordinate with suppliers, and maintain audit-ready records. This is an on-site, 12-month contract role. Strong Excel skills and meticulous attention to detail are essential for success.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent work experience).
• Minimum 6 months experience in finance processes and procedures.
• Proficient in Microsoft Excel and document management systems.
• Strong attention to detail with excellent organizational and multitasking skills.
• Effective communication and interpersonal skills; able to work with different teams.

Responsibilities

• Receive, log, and verify supplier invoices and employee expense reimbursements.
• Coordinate with suppliers to resolve discrepancies, documentation issues, or payment concerns.
• Organize and maintain financial records for audit readiness.
• Assist with audit requirements by preparing files and confirmations.
• Provide administrative support to the finance team.

Job description

Seeking a detail-oriented Finance Admin Assistant to support finance operations, invoice processing, and audit coordination in Makati City.

Your Role

Here’s what you will be doing:

• Receive, log, and verify supplier invoices and employee expense reimbursements.
• Coordinate with suppliers to resolve discrepancies, documentation issues, or payment concerns.
• Organize and maintain both digital and physical financial records for easy retrieval and audit compliance.
• Assist with PwC and BIR audit requirements by preparing audit-ready files, managing sample pullouts, and providing necessary confirmations.
• Provide administrative and clerical support to the finance team as required.

About You

The company is looking for:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (or equivalent work experience).
• Minimum of 6 months experience in finance processes and procedures, preferably in a similar role.
• Proficient in Microsoft Excel and document management systems.
• Strong attention to detail with excellent organizational and multitasking skills.
• Effective communication and interpersonal skills; able to work well with different teams.

Compensation & Benefits

• Temporary 12-month contract
• On‑site work setup