Admin Coordinator

CAILUM HOLDINGS CORPORATION; Philippines; On-site; PHP 167,000 - 391,000; Full time

Job summary

CAILUM HOLDINGS CORPORATION is seeking an administrative professional to support bidding and tender activities. You will prepare, organize, review, and submit documents, coordinate with internal teams and suppliers, and monitor deadlines while ensuring compliance with procurement procedures.

You will maintain orderly bidding records, provide clerical support, and help gather complete information for submissions.

Qualifications

• Bachelor's degree in Business Administration, Finance, Accounting, or a related course.
• Excellent customer service experience and problem-solving skills.
• Effective communication skills.
• Knowledge of modern office practices, procedures, equipment, and clerical skills.
• Competency in Microsoft Office, databases, and accounting software.
• Strong attention to detail, organisation, time management, and coordination skills.
• Ability to manage multiple deadlines and work collaboratively with internal and external stakeholders.

Responsibilities

• Prepare, organise, review, and submit bidding and tender documents within established deadlines.
• Monitor bidding activities, submission requirements, schedules, and status updates.
• Coordinate with internal departments to gather accurate and complete information for bidding requirements.
• Liaise with suppliers and prospective clients regarding documentation, requirements, and submission details.
• Help ensure compliance with government and private-sector procurement procedures.
• Maintain organised records and databases of bidding documents, submissions, and related correspondence.
• Review documents for completeness, accuracy, and consistency before submission.
• Provide administrative and clerical support for bidding and tendering activities.

Skills

Customer service

Problem solving

Communication

Time management

Organization

Coordination

Multitasking

Attention to detail

Team collaboration

Deadline management

Education

Bachelor's degree in Business Administration, Finance, Accounting

Tools

Microsoft Office

Databases

Accounting software

Job description

About the role

This position provides essential administrative, documentation, and coordination support for the organisation's bidding and tendering activities. You will help ensure bidding requirements are prepared, organised, submitted, and monitored accurately and on time, while supporting compliance with government and private-sector procurement procedures. The role works closely with internal departments, suppliers, and prospective clients to maintain complete and accurate bidding documentation.

Key responsibilities

• Prepare, organise, review, and submit bidding and tender documents within established deadlines.
• Monitor bidding activities, submission requirements, schedules, and status updates.
• Coordinate with internal departments to gather accurate and complete information for bidding requirements.
• Liaise with suppliers and prospective clients regarding documentation, requirements, and submission details.
• Help ensure compliance with government and private-sector procurement procedures.
• Maintain organised records and databases of bidding documents, submissions, and related correspondence.
• Review documents for completeness, accuracy, and consistency before submission.
• Provide administrative and clerical support for bidding and tendering activities.

What we're looking for

• Bachelor's degree in Business Administration, Finance, Accounting, or a related course.
• Excellent customer service experience and problem-solving skills.
• Effective communication skills.
• Knowledge of modern office practices, procedures, equipment, and clerical skills.
• Competency in Microsoft Office, databases, and accounting software.
• Strong attention to detail, organisation, time management, and coordination skills.
• Ability to manage multiple deadlines and work collaboratively with internal and external stakeholders.