Sales Admin Specialist

Suniway Group of Companies Inc.; Pasay; On-site; PHP 279,000 - 446,000; Full time

Job summary

Suniway Group of Companies Inc. is seeking a Sales Admin Specialist in Metro Manila to independently manage business coordination, government bidding documentation, and related project activities.

The role requires initiative, strong ownership, and excellent time management to ensure deliverables are completed accurately and on time. Ideal candidates will coordinate with Sales, Technical, and Operations teams, prepare bidding documents, and maintain organized filing and tracking systems for

Qualifications

• Highly organized, detail-oriented and proactive.
• Ability to independently manage business coordination, government bidding documentation, and project-related activities.
• Strong ownership, time management, and follow-through on commitments.

Responsibilities

• Business Coordination & Project Execution: Independently manage matters with clients, partners, and suppliers; coordinate with Sales, Technical, and Operations teams; establish action plans with deadlines; identify delays and escalate when necessary.
• Government Bidding & Documentation Management: Prepare, organize, review, and maintain bidding documents; check requirements and deadlines; ensure accuracy and compliance; maintain filing and tracking for bids.
• Task Monitoring & Time Management: Manage multiple priorities; translate meetings into actionable tasks; monitor progress; maintain trackers and records.
• Business Communication & Reporting: Handle professional English correspondence and client communications; prepare presentations and progress reports; provide regular updates to leadership.

Skills

Organizational skills

Detail-oriented

Proactive

Time management

Communication

Job description

WE ARE HIRING!

SALES ADMIN SPECIALIST

Job Overview

We are looking for a highly organized, detail-oriented, and proactive Sales Admin Specialist who can independently manage business coordination, government bidding documentation, and project-related activities.

The ideal candidate must demonstrate strong ownership, excellent time management, and the ability to drive tasks and business requirements from initial coordination through successful completion.

This role goes beyond traditional administrative support.

We are looking for someone who takes initiative, anticipates challenges, follows through on commitments, and ensures that business deliverables are completed accurately and on time.

Key Responsibilities

1. Business Coordination & Project Execution

• Independently manage and follow up on business matters involving clients, partners, and suppliers.

• Coordinate with Sales, Technical, and Operations teams to ensure timely completion of requirements and deliverables.

• Establish clear action plans, task ownership, and deadlines.

• Proactively identify potential delays, resolve coordination issues, and escalate critical concerns when necessary.

2. Government Bidding & Documentation Management

• Prepare, organize, review, and maintain government bidding documents, proposals, quotations, and other business requirements.

• Thoroughly check bidding requirements, supporting documents, eligibility criteria, and submission deadlines.

• Ensure the accuracy, completeness, and compliance of technical, financial, and eligibility documents required for government bidding.

• Maintain an organized filing and tracking system for multiple ongoing bids, submissions, and business transactions.

• Coordinate with relevant departments to secure required documents and ensure timely submission.

3. Task Monitoring & Time Management

• Manage multiple priorities and deadlines simultaneously without compromising accuracy or quality.

• Translate meeting discussions and decisions into actionable tasks with assigned responsibilities and timelines.

• Monitor progress, follow up on pending requirements, and ensure timely completion of deliverables.

• Maintain updated trackers, filing systems, and complete execution records.

4. Business Communication & Reporting

• Independently handle professional English correspondence, client communications, and business coordination meetings.

• Prepare business presentations, progress reports, and management updates.

• Provide regular reports to the Chief Marketing Officer