Admin Assistant - Procurement

Playtime Entertainment Corp.; Taguig; On-site; PHP 167,000 - 279,000; Full time

Job summary

Playtime Entertainment Corp. is seeking an Administrative Assistant (Procurement) to support day-to-day procurement activities, vendor coordination, PR/PO processing, and documentation. You will help monitor supplier performance and inventory levels while ensuring compliance with procurement policies.

The ideal candidate holds a Bachelor's in Business Administration or related field, can work under supervision, and is proficient in MS Office. Fresh graduates are welcome to apply.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• Fresh graduates are welcome to apply.
• Strong organizational and coordination skills.
• Proficient in Microsoft Office; knowledge of ERP systems is a plus.

Responsibilities

• Assist in sourcing and canvassing suppliers to obtain materials at competitive prices.
• Prepare and process Purchase Requests and Purchase Orders under supervision.
• Follow up on deliveries to ensure timely receipt of goods and services.
• Maintain updated records of accredited suppliers and delivery receipts.
• Coordinate with suppliers on order confirmations, delivery schedules, and payments.
• Organize and file quotations, PRs, POs, and related documents.

Skills

Organizational skills

Coordination skills

Attention to detail

Education

Bachelor's Degree in Business Administration / Management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

ERP systems

Job description

About the role

The Administrative Assistant (Procurement) provides support in managing day-to-day procurement activities to ensure the timely and cost-effective acquisition of goods and services for the company. The role involves canvassing, vendor coordination, purchase order processing, and assisting in compliance with company procurement policies. The position also supports documentation, record management, and helps monitor supplier performance and inventory levels to maintain smooth operational support.

Key responsibilities

• Assist in sourcing and canvassing suppliers to obtain quality materials and services at competitive prices
• Prepare and process Purchase Requests (PR) and Purchase Orders (PO) under supervision, ensuring compliance with company policies
• Follow up on deliveries to ensure timely receipt of goods and services
• Maintain updated records of accredited suppliers
• Coordinate with suppliers on order confirmation, delivery schedules, and payment follow-ups
• Assist in onboarding new suppliers as directed
• Organize and file quotations, purchase requests, purchase orders, and delivery receipts
• Ensure proper documentation of procurement transactions for audit and tracking purposes
• Support monitoring of departmental budgets by preparing basic reports
• Assist in cost comparisons to help ensure value-for-money procurement decisions

About you

• Bachelor's Degree in Business Administration, Management, or related field
• Fresh graduates are welcome to apply
• Strong organizational and coordination skills
• Proficient in Microsoft Office (Excel, Word, Outlook); knowledge of ERP systems is an advantage
• Good communication skills and attention to detail
• Willingness to learn and ability to work under supervision