Admin Associate

Flash Express (PH) Co. Ltd. Inc.; Taguig; On-site; PHP 300,000 - 420,000; Full time

Job summary

Flash Express (PH) Co. Ltd. Inc. is seeking a capable Facilities & Administration Officer to manage administrative logistics, security, and fire safety across our site in Metro Manila. You will oversee canteen and dormitory operations, asset management, vehicle coordination, and reporting.

The role requires a bachelor's degree and 2–3 years of related experience, with strong organizational skills and readiness to work onsite to support daily operations and emergencies.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Psychology, Management, or related field.
• 2–3 years in Administration, Facilities Management, Office Operations, People Operations, or General Affairs.
• Knowledge of workplace safety, security management, fire safety protocols and emergency procedures.
• Strong organizational and multitasking skills; able to manage multiple tasks.
• Proficient in MS Office (Excel, Word, PowerPoint, Outlook) and document management systems.
• Excellent communication and interpersonal skills to coordinate with departments, vendors and partners.
• Able to work independently with minimal supervision and meet deadlines.
• Detail-oriented, proactive and highly organized.
• Willing to work onsite and travel for business requirements when necessary.

Responsibilities

• Manage administrative logistics, security and fire management for the company.
• Oversee canteen, dormitory, sanitation, house repair and decoration management.
• Manage company assets and office supplies to prevent loss and waste.
• Implement, execute and track company rules and regulations.
• Manage vehicles and drivers: scheduling, use, maintenance and safety.
• Organize and schedule appointments, plan meetings and take minutes.
• Write and distribute emails, memos, letters and forms.
• Prepare regularly scheduled reports and maintain filing systems.
• Handle emergencies and assist in emergency responses.
• Provide general support to visitors and complete tasks by superiors' direction.

Skills

Administration

Facilities management

Office operations

People operations

MS Office

Education

Bachelor's degree

Tools

Document management systems

Job description

About the role

Responsible for the company's administrative logistics, security and fire management, to create a comfortable, beautiful and tidy working and living environment. This role encompasses comprehensive facilities and administrative operations including canteen management, dormitory management, environmental sanitation, house repair and decoration.

Key responsibilities

• Manage the company's administrative logistics, security and fire management
• Oversee canteen management, dormitory management, environmental sanitation management, house repair and decoration management
• Manage company assets and office supplies to avoid loss and waste
• Implement, execute and track the company's various rules and regulations
• Manage the company's vehicles and drivers, including vehicle scheduling, use, maintenance, and ensuring safety
• Organize and schedule appointments, plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports and develop and maintain filing systems
• Handle the company's emergencies and assist in handling various emergencies
• Provide general support to visitors and complete various tasks assigned by the superior

About you

• Bachelor's degree in Human Resources, Business Administration, Psychology, Management, or any related field
• At least 2–3 years of experience in Administration, Facilities Management, Office Operations, People Operations, or General Affairs
• Knowledge of workplace safety, security management, fire safety protocols, and emergency response procedures
• Strong organizational and multitasking skills with the ability to handle multiple administrative tasks simultaneously
• Proficient in Microsoft Office Applications (Excel, Word, PowerPoint, Outlook) and document management systems
• Excellent communication and interpersonal skills with the ability to coordinate effectively with different departments, vendors, and external partners
• Strong problem-solving skills and ability to handle urgent issues and operational concerns efficientlyAble to work independently with minimal supervision and deliver tasks within deadlines
• Detail-oriented, proactive, and highly organized
• Willing to work onsite and travel for business requirements when necessary