Admin Assistant | Receptionist

Eco X Synergy Inc.; Parañaque; On-site; PHP 201,000 - 290,000; Full time

Benefits offered by this job

13th Month Pay

Pag-Ibig Fund

Paid Holidays

Company Equipment

Job summary

Eco X Synergy Inc. is seeking an Admin Assistant / Receptionist to provide day-to-day administrative, reception, customer service, and operational support.

You will be a primary contact for visitors, customers, suppliers, and partners, assisting Sales, Operations, Finance, Purchasing, and Management with documentation and coordination. The role demands organized, detail-oriented individuals who can balance multiple tasks and leverage Microsoft Office and basic online tools.

Qualifications

• College-level in business/related course.
• 1 year of work experience in admin/reception/customer service roles.
• Computer literate with MS Word, Excel, PowerPoint and email.
• Good communication and customer service skills.
• Organized, detail-oriented, able to handle multiple tasks.

Responsibilities

• Welcome and assist visitors, customers, suppliers, and guests.
• Answer phone calls, emails, messages, and basic inquiries.
• Assist in preparing quotations, contracts, customer records, and documents.
• Monitor and follow up customer orders, deliveries, payments, and requirements.
• Maintain filing of customer, supplier, sales, and admin records.

Skills

Customer service

Communication

Organization

Microsoft Word

Microsoft Excel

Multi-tasking

Education

College Level in Business Administration or related course

Tools

Facebook Page Handling

Email

Job description

Employee Recognition and Rewards

Government Mandated Benefits

13th Month Pay, Pag-Ibig Fund, Paid Holidays

Company Equipment

Job Summary

The Admin Assistant / Receptionist is responsible for providing day-to-day administrative, reception, customer service, and operational support to the company.

The position serves as one of the first points of contact for visitors, customers, suppliers, and other business partners. The role will also assist the Sales, Operations, Finance, Purchasing, and Management teams with documentation, customer coordination, order monitoring, reports, records, and other administrative requirements.

Qualifications

• At least College Level in Business Administration, Office Administration, Marketing, Management, or any related course.
• At least 1 year of work experience as an Admin Assistant, Receptionist, Sales Assistant, Customer Service Representative, or similar position.
• Computer literate and knowledgeable in Microsoft Word, Excel, PowerPoint, email, and basic online applications.
• Good communication and customer service skills.
• Organized, detail-oriented, and able to handle multiple tasks.
• Knowledge in Facebook page handling or online customer inquiries is an advantage.

Duties and Responsibilities

• Welcome and assist visitors, customers, suppliers, and other guests.
• Answer phone calls, emails, messages, and basic customer inquiries.
• Assist in preparing and organizing quotations, contracts, customer records, and other documents.
• Monitor and follow up customer orders, deliveries, payments, and requirements.
• Maintain proper filing of customer, supplier, sales, and administrative records.
• Assist in preparing daily, weekly, and monthly reports.
• Support the Sales Team with customer follow-ups and documentation.
• Coordinate with Sales, Operations, Logistics, Finance, Purchasing, and other departments.
• Assist in maintaining the company’s Facebook page and monitoring online inquiries.
• Monitor office supplies and assist with other general administrative tasks.
• Perform other duties that may be assigned by Management.

Perks and Benefits

• Work Schedule: Monday to Friday
• Weekends: Saturday and Sunday off
• Shift: Day Shift

HR Manager Eco X Synergy Inc.