Admin Assistant (Procurement) - Alabang

DV Consulting Inc.; Muntinlupa; On-site; PHP 260,000 - 420,000; Full time

Job summary

DV Consulting Inc. in Metro Manila is seeking a Procurement/Administrative Assistant to coordinate procurement across departments, source suppliers, and process purchase requests.

You will prepare Purchase Orders, monitor deliveries, negotiate terms, and maintain supplier records with emphasis on accuracy and timely replenishment.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Supply Chain Management, Logistics, or related field.
• Procurement or administrative experience is highly preferred.
• Knowledge of supplier sourcing, canvassing, purchasing, and inventory monitoring.
• Proficient in Microsoft Office and Google Workspace, especially Excel or Google Sheets.
• Strong communication, negotiation, and organizational skills.
• Detail-oriented, resourceful, and able to handle multiple tasks and deadlines.
• Willing to perform purchasing-related fieldwork and supplier coordination when needed.

Responsibilities

• Process approved purchase requests and coordinate procurement requirements of different departments.
• Source suppliers, request quotations, and prepare price comparisons or canvass reports.
• Prepare Purchase Orders and maintain complete procurement documentation.
• Coordinate with suppliers regarding pricing, specifications, payment terms, and delivery schedules.
• Monitor deliveries and verify received items against approved orders.
• Maintain an updated supplier database and assist in supplier accreditation.
• Monitor office supplies, equipment, and inventory levels and arrange timely replenishment.
• Coordinate with Accounting regarding supplier invoices, payment documents, and supporting records.
• Assist in office maintenance, repairs, and other administrative requirements.
• Perform other purchasing, procurement, and administrative tasks as assigned.

Skills

Communication

Negotiation

Organizational skills

Detail-oriented

Multitasking

Fieldwork readiness

Education

Bachelor’s degree in Business Administration, Office Administration, Supply Chain Management, Logistics, or related field

Tools

MS Office Suite

Google Workspace

Excel

Google Sheets

Job description

QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Office Administration, Supply Chain Management, Logistics, or related field.

• Procurement or administrative experience is highly preferred.

• Knowledge of supplier sourcing, canvassing, purchasing, and inventory monitoring.

• Proficient in Microsoft Office and Google Workspace, especially Excel or Google Sheets.

• Strong communication, negotiation, and organizational skills.

• Detail-oriented, resourceful, and able to handle multiple tasks and deadlines.

• Willing to perform purchasing-related fieldwork and supplier coordination when needed.

JOB DESCRIPTION:

1. Process approved purchase requests and coordinate procurement requirements of different departments.

2. Source suppliers, request quotations, and prepare price comparisons or canvass reports.

3. Prepare Purchase Orders and maintain complete procurement documentation.

4. Coordinate with suppliers regarding pricing, specifications, payment terms, and delivery schedules.

5. Monitor deliveries and verify received items against approved orders.

6. Maintain an updated supplier database and assist in supplier accreditation.

7. Monitor office supplies, equipment, and inventory levels and arrange timely replenishment.

8. Coordinate with Accounting regarding supplier invoices, payment documents, and supporting records.

9. Assist in office maintenance, repairs, and other administrative requirements.

10. Perform other purchasing, procurement, and administrative tasks as assigned.