Admin Assistant (Purchasing)

WeBuild Manila; Muntinlupa; On-site; PHP 201,000 - 268,000; Full time

Job summary

WeBuild Manila is seeking an Admin Assistant (Purchasing) to support daily office operations and oversee procurement activities for construction projects in Muntinlupa. You will source suppliers, request quotations, place orders, and track purchases while coordinating with management and the accounting team to ensure financial compliance and timely reporting.

Onsite work is required Mon-Sat, 8:00 AM to 5:00 PM.

Qualifications

• 1-2 years in administrative role (construction industry preferred).
• 1-2 years in purchasing, documentation, and coordination.
• Strong attention to detail and organizational skills.
• Good communication and time-management abilities.
• Onsite reporting in Muntinlupa City Mon-Sat 8:00-5:00.

Responsibilities

• Manage daily office operations and act as primary contact for vendors and clients.
• Handle purchasing tasks: sourcing suppliers, quotes, orders, documents, and receipts.
• Maintain company contracts, invoices, and project files with management and accounting.
• Adhere to budgets and coordinate with accounting on financial transactions.
• Coordinate meetings and communications between internal teams and external clients.
• Monitor inventory and procurement of office and construction supplies.
• Assist project managers with administrative tasks for ongoing construction projects.
• Ensure timely submission and follow-up of reports and documentation.
• Perform other administrative duties to support the team.

Skills

Attention to detail

Organization

Communication skills

Time management

Tools

Microsoft Office

Google Docs

Job description

Admin Assistant (Purchasing)

WeBuild Manila

Duties and Responsibilities

• Manage daily office operations, including organizing schedules, files, and correspondence, and act as a primary point of contact for vendors, suppliers, and/or external clients.

• Handle purchasing tasks, such as sourcing suppliers, requesting quotations, placing orders, documentation and tracking of purchases and receipts, and other assigned related tasks

• Maintain and organize company documentation, including contracts, invoices, and project files alongside management team and internal accounting team

• Adhere to prescribed internal budgets and partner with internal accounting team on best practices on financial transactions and reviews.

• Assist in coordinating meetings, appointments, and communications between internal teams and external clients.

• Monitor inventory levels and manage the procurement of office and construction supplies.

• Support project manager/s in administrative tasks related to ongoing construction projects.

• Ensure timely submission, tracking, and follow-up of reports and required documentation.

• Perform other administrative duties as assigned to support the team.

Qualifications

• 1-2 years of experience in an administrative-related role, preferably in the construction industry.

• 1-2 years of experience in purchasing, documentation, and coordination.

• Strong attention to detail and organizational skills.

• Good communication skills and time-management abilities.

• Working knowledge in Microsoft Office Suite (Word, Excel, PowerPoint) and Google docs

• Amenable to report onsite in Muntinlupa City from Mondays to Saturdays, 8:00 AM to 5:00 PM.