Purchasing and Admin Assistant

Asia Peopleworks Inc.; Muntinlupa; On-site; PHP 201,000 - 335,000; Full time

Job summary

A procurement services company in Metro Manila seeks a Procurement Assistant who can follow up on Purchase Orders, assist in collecting quotations, and coordinate with suppliers. The ideal candidate will have a background in Business or Supply Chain and strong communication skills. Familiarity with procurement processes and tools like Lalamove is preferred.

Qualifications

• Experience in purchasing or administrative support is an advantage.
• Knowledge in preparing purchasing documents like POVs and requisitions.
• Basic understanding of vendor accreditation and database maintenance.
• Knowledge in POVs, requisitions, bids/canvass sheets.
• Vendor accreditation and database maintenance basics.
• Strong communication with suppliers and internal teams.
• Organized, detail-oriented, and capable of multitasking.
• Willing to be deployed at Alabang Muntinlupa.

Responsibilities

• Follow up on open Purchase Orders to ensure timely delivery.
• Assist the Purchasing Team in requesting and collecting RFQs.
• Help in preparing POVs and Purchase Requisitions.
• Maintain and update the local vendor database, including vendor accreditation and evaluation.
• Assist in preparing and routing Bids/Canvass Sheets.
• Support sourcing efforts for new vendors and suppliers.
• Coordinate with end users for clarification on purchase requests.
• Help arrange local freight and deliveries using the Lalamove app.
• Perform other procurement-related tasks as assigned by the Purchasing Lead, Officer, or Manager.
• Willing to be deployed at Alabang Muntinlupa

Skills

Strong communication skills

Organized and detail-oriented

Familiarity with procurement processes

Comfortable using Microsoft Office

Microsoft Office

Lalamove app

Education

Graduate of any Business, Supply Chain, or related course

Tools

Lalamove app

Microsoft Office

Job description

Responsibilities

• Follow up on open Purchase Orders (POs) to ensure timely delivery and updates
• Assist the Purchasing Team in requesting and collecting RFQs (Request for Quotations) from local suppliers, fabricators, and subcontractors
• Help in preparing POVs (Payment Order Vouchers) and Purchase Requisitions
• Maintain and update the local vendor database, including vendor accreditation and evaluation
• Assist in preparing and routing Bids/Canvass Sheets
• Support sourcing efforts for new vendors and suppliers
• Coordinate with end users for clarification on purchase requests
• Help arrange local freight and deliveries using the Lalamove app
• Perform other procurement-related tasks as assigned by the Purchasing Lead, Officer, or Manager
• Willing to be deployed at Alabang Muntinlupa

Requirements

• Graduate of any Business, Supply Chain, or related course
• Experience in purchasing or administrative support is an advantage
• Familiar with procurement processes such as PO follow-ups, RFQ collection, and supplier coordination
• Knowledge in preparing purchasing documents (POVs, requisitions, bids/canvass sheets)
• Basic understanding of vendor accreditation and database maintenance
• Strong communication skills for coordinating with suppliers and internal teams
• Organized, detail-oriented, and capable of handling multiple tasks
• Comfortable using tools like Microsoft Office and logistics apps (e.g., Lalamove)
• Willing to assist with other purchasing-related duties as needed
• Willing to be deployed at Alabang Muntinlupa