Procurement Admin Assistant

Krayden, Inc.; Muntinlupa; On-site; PHP 279,000 - 424,000; Full time

Job summary

Krayden, Inc. is seeking an administrative and procurement support professional in Alabang, Muntinlupa (PH) to assist UK & USA procurement teams. The role focuses on PO processing, data entry, supplier records, and documentation control to ensure timely, accurate purchasing activity.

Mid-shift (3:00PM – 12:00AM, PHT) is required, with responsibilities spanning order confirmations, reporting, and cross-functional coordination to meet deadlines and audit requirements.

Qualifications

• Familiarity with PO systems or ERP systems is an advantage.
• Understanding of basic procurement and purchasing processes is desirable.
• Relevant business or administration qualification preferred but not essential.

Responsibilities

• Raise, process, and maintain purchase orders according to approved requests and procurement procedures.
• Update confirmations to ensure delivery information is accurate and current.
• Monitor order progress and produce regular follow-up reports on outstanding POs.
• Identify delivery shortages and confirm delivery dates with suppliers.
• Investigate incorrect or historic PO dates and correct them.
• Proactively follow up with suppliers to resolve delays and discrepancies.
• Assist with resolving invoice queries with suppliers and internal teams.
• Maintain procurement records including supplier details, pricing, contracts, and documentation.
• Support data entry, reporting, and document control for procurement.
• Ensure compliance with procurement policies and audit requirements.
• Provide general administrative support including filing, email management, and record keeping.

Skills

Organization

Attention to detail

Communication

Multitasking

MS Office

Independence

Teamwork

Education

Business/admin qualification

Tools

ERP systems

Job description

To provide administrative and operational support to the Procurement team located in UK & USA, ensuring that purchasing activities are accurately recorded, orders are processed efficiently, and supplier information is maintained in line with company procedures.

Reporting to the UK Procurement Manager.

Key Responsibilities (Additions)

• Raise, process, and maintain purchase orders in line with approved requests and procurement procedures
• Update and maintain purchase order confirmations to ensure delivery information is accurate and current
• Monitor order progress and produce regular follow-up reports to track outstanding purchase orders
• Identify delivery shortages and liaise with suppliers to confirm delivery dates for outstanding balances
• Investigate and correct purchase orders showing default, incorrect, or historic dates (e.g. 01/01/1990, 01/01/1950, or any past dates)
• Proactively follow up with suppliers to resolve delivery delays, discrepancies, and outstanding items
• Assist with resolving invoice queries in collaboration with suppliers and internal teams
• Maintain accurate procurement records, including supplier details, pricing, contracts, and documentation
• Support the procurement team with data entry, reporting, and document control
• Support compliance with procurement policies, procedures, and audit requirements
• Provide general administrative support, including filing, email management, and record keeping

Skills and Competencies

• Strong organizational and administrative skills
• High level of attention to detail and accuracy
• Good communication skills, both written and verbal
• Ability to manage multiple tasks and meet deadlines
• Confident using Microsoft Office (especially Excel and Outlook)
• Ability to work well independently and as part of a team

Knowledge and Experience

• Familiarity with purchase order systems or ERP systems is an advantage
• Understanding of basic procurement and purchasing processes is desirable

Qualifications

• Relevant business or administration qualification preferred but not essential.
• Amenable to work on Mid-Shift (3:00PM – 12:00AM, PHT)
• Amenable to work in Alabang, Muntinlupa.