Admin Assistant (Invoicing)

ECOGREEN PACKAGING PTE LTD; Santo Niño 1st; On-site; PHP 268,000 - 335,000; Full time

Job summary

ECOGREEN PACKAGING PTE LTD in the Philippines seeks an Admin Assistant to support daily operations, focusing on invoicing, record-keeping, and coordinating administrative tasks. The role requires Mandarin communication with suppliers and customers, with some weekend/overtime as operational needs arise.

No prior experience is required, but familiarity with QuickBooks Online is a plus; Singaporean or permanent residents only per policy.

Qualifications

• No experience required, but candidates with relevant experience are preferred.
• Experience with QuickBooks Online is advantageous.
• Proficiency in spoken and written Mandarin is required; role involves Mandarin-speaking suppliers and customers.

Responsibilities

• Issue invoices on a daily basis.
• Answer phone calls and reply messages.
• Receive orders via phone, email, and WhatsApp.
• Check customer details before issuing invoices (customer name, branch outlet, quantity, amount, GST, items).
• Ensure invoices issued are accurate.
• Invoice filing.
• Attend to customer queries when needed.
• Perform other ad hoc duties as assigned by management.

Skills

Mandarin proficiency

QuickBooks Online

Tools

QuickBooks Online

Job description

We are seeking a proactive and detail-oriented Admin Assistant to provide administrative support for the daily operations. Key responsibilities include preparing and issuing invoices, maintaining accurate records, and ensuring smooth coordination of administrative activities.

General Responsibilities:

• Issue invoice on daily basis.
• Answering phone call and reply message.
• Receive order via phone call / email / and whatsapp.
• Check the customer details before issue the invoice such as Customer Name, branch outlet, quantity, amount, gst amount, and items.
• Ensure invoice issued is accurate.
• Invoice filling.
• Attend to customer queries (sometimes).
• Any other ad hoc duties as assigned by the management.

Job Requirements:

• Monday to Friday Office hours.
• Weekend work may be required occasionally based on operational needs, typically 1-3 weekend days per month. Overtime pays are provided.
• No experience required, but candidate with relevant experience in preferred.
• Experience with QUICKBOOKS ONLINE will be an advantage.
• Proficiency in spoken and written Mandarin is required as the role involves regular communication and coordination with Mandarin-speaking suppliers and customers.
• Singaporean or Permanent Resident Only.