Admin Assistant (staff)

Cosine Industries, Inc.; Philippines; On-site; PHP 167,000 - 279,000; Full time

Job summary

Cosine Industries, Inc. seeks an Administrative Assistant to support invoicing, filing, and department coordination. The role covers inputting sales invoices, preparing delivery documents, routing job orders, and updating orders from the Admin officer. A strong filing system and team collaboration are essential.

The candidate should have a 4-year degree, good computer skills, attention to detail, and effective communication. Ability to work under pressure and adapt to tasks is required.

Qualifications

• Graduate of any 4-year course.
• With good computer skills and knowledge of relevant software.
• With knowledge on clerical and administrative procedures and systems such as filing and record keeping.
• Attention to details and accuracy.
• With good oral and written communication skills
• Ability to work under pressure.
• With good problem solving skills.
• Adaptable and flexible.
• Customer service oriented.
• Possess strong interpersonal skills to relate to all team members.

Responsibilities

• Up to date input sales invoice in the company’s main software.
• Preparing invoices and other documents needed for the delivery to clients.
• Routing for job orders.
• Updating of Job orders from the report of Admin officer – in – charge and status of Sales Orders from Sales Department.
• Maintaining the filing system of the Administrative Departments.
• Receiving Acknowledgement receipts of different departments.
• In – charge in the compilations of quotations.
• Coordinate with other departments if needed.
• Work as a team in accomplishing the objectives of the Department.
• Perform other tasks that may be assigned from time to time.

Skills

Computer skills

Oral & written communication

Attention to detail

Problem solving

Interpersonal skills

Education

4-year degree

Tools

Relevant software

Job description

Duties and responsibilities:

1. Up to date input sales invoice in the company’s main software.


2. Preparing invoices and other documents needed for the delivery to clients.


3. Routing for job orders.


4. Updating of Job orders from the report of Admin officer – in – charge and status of Sales Orders from Sales Department.


5. Maintaining the filing system of the Administrative Departments.


6. Receiving Acknowledgement receipts of different departments.


7. In – charge in the compilations of quotations.


8. Coordinate with other departments if needed.


9. Work as a team in accomplishing the objectives of the Department.


10. Perform other tasks that may be assigned from time to time.

Requirements:

1. Graduate of any 4 – year course.


2. With good computer skills and knowledge of relevant software.


3. With knowledge on clerical and administrative procedures and systems such as filing and record keeping.


4. Attention to details and accuracy.


5. With good oral and written communication skills


6. Ability to work under pressure.


7. With good problem solving skills.


8. Adaptable and flexible.


9. Customer service oriented.


10. Possess strong interpersonal skills to relate to all team members.