Administrative Assistants (Administration & Office Support)

WINNING SHINE PTE.LTD.; Santo Niño 1st; On-site; PHP 1,765,000 - 2,647,000; Full time

Job summary

Winning Shine Pte.Ltd. is seeking an Office Administrator to oversee daily office operations in Singapore. You will manage equipment, inventory, reception duties, and liaise with local government bodies and building management to ensure compliant and smooth operations.

The role requires meticulous attention to records, ability to work independently, and fluency in English and Chinese. Prior Singapore administrative experience is preferred, with a focus on health and safety practices in a

Responsibilities

• Oversee office equipment management: inspect printers, cameras, access systems; liaise with maintenance vendors for repairs.
• Coordinate with building management to report defects and resolve facility issues (water, electricity, internet, common areas).
• Maintain inventory of office supplies and records; log procurement and consumption.

Job description

About the role

An Office Administrator responsible for overseeing office operations, including equipment management, inventory control, reception duties, office sanitation, and liaison with local government bodies and building management.

Key responsibilities

• Oversee office equipment management: perform routine inspections of printers, surveillance cameras and access control systems; liaise with maintenance vendors for fault repairs to ensure stable operation

• Coordinate with building management: report and track defects of premises and facilities; engage property management to resolve matters involving water, electricity, internet and common area amenities

• Carry out inventory checks for office supplies and maintain proper records and archives; keep logs for the procurement and consumption of office supplies

• Manage receipt and dispatch of couriers, letters and parcels for the corporate mailbox

• Receive visitors, complete visitor registration and provide onsite guidance

• Prepare for meetings: setup meeting rooms based on attendee headcount, arrange tea and beverages; procure and replenish supplies promptly as required

• Take charge of day-to-day office cleaning; ensure cleanliness of all office articles and equipment; source and use suitable cleaning tools and chemicals in accordance with safety and tidiness standards

• Liaise with local bodies including IRAS, ACRA, MOM and building management as needed; handle routine enquiries, document submissions, information updates and other related communications

• Follow up on corporate filing obligations and keep abreast of local regulatory policies

• Administer staff attendance and archive attendance records

About you

• Reside in Singapore; familiar with local government and administrative procedures

• Positive working attitude, strong sense of responsibility, capable of working independently, and observe workplace health and safety rules

• Able to work flexible hours when required; provide timely updates on work progress

• Fluent in English and Chinese

• Prior relevant administrative work experience in Singapore is preferred