Admin Assistant

Rayman Builders, Inc.; Quezon City; On-site; PHP 279,000 - 390,600; Full time

Job summary

A construction company in Metro Manila is seeking a detail-oriented individual for project administration tasks. Duties include general clerical work such as filing, scanning, and data encoding, along with maintaining project documents and ensuring confidentiality. The ideal candidate has a Bachelor's degree in Business Administration, 1-3 years of relevant experience, and must demonstrate exceptional organizational and communication skills. This role is critical for ensuring smooth office operations and effective document control.

Qualifications

• 1-3 years of relevant experience.

Responsibilities

• Perform general clerical duties such as filing, photocopying, scanning, and data encoding.
• Ensure office supplies are adequately stocked and request replenishment when needed.
• Answer and direct phone calls, emails, and other correspondence professionally.
• Receive, sort, and distribute incoming and outgoing documents.
• Maintain and organize all project documents such as contracts, drawings, permits, correspondence, and reports.
• File and track incoming and outgoing project documents in both hard copy and electronic formats.
• Assist in monitoring / Renewal of permits, licenses.
• Perform other tasks related to project administration as assigned by management.
• Ensure proper document control, versioning, and confidentiality of project records.

Skills

Proficient in MS Office Suite (Word, Excel, PowerPoint)

Strong organizational skills

Excellent communication skills

Ability to multitask and prioritize tasks effectively

Education

Bachelor’s degree in Business Administration or a related field

Job description

• Perform general clerical duties such as filing, photocopying, scanning, and data encoding.
• Ensure office supplies are adequately stocked and request replenishment when needed.
• Answer and direct phone calls, emails, and other correspondence professionally.
• Receive, sort, and distribute incoming and outgoing documents.
• Maintain and organize all project documents such as contracts, drawings, permits, correspondence, and reports.
• File and track incoming and outgoing project documents in both hard copy and electronic formats.
• Assist in monitoring / Renewal of permits, licenses
• Perform other tasks related to project administration as assigned by management.
• Ensure proper document control, versioning, and confidentiality of project records.

Requirements

• Educational Qualifications: Bachelor’s degree in Business Administration or a related field
• Experience Level: 1–3 years of relevant experience
• Skills and Competencies: Proficient in MS Office Suite (Word, Excel, PowerPoint)
• Qualities and Traits: Strong organizational skills and attention to detail
• Qualities and Traits: Excellent communication skills, both verbal and written
• Skills and Competencies: Ability to multitask and prioritize tasks effectively