ADMIN ASSISTANT

789 Creative Inc.; Taguig; On-site; PHP 246,000 - 402,000; Full time

Job summary

789 Creative Inc. is seeking an Administrative Assistant to provide comprehensive office support in a fast-paced environment in Metro Manila. The role covers receptionist tasks, correspondence, filing, event planning, and confidential document handling.

The successful candidate will have a Bachelor’s degree in business administration, strong communication skills, and experience with office management systems. A proactive, adaptable mindset and ability to juggle multiple tasks are essential.

Qualifications

• Bachelor's degree in business administration or related field.
• Proven experience as Administrative Assistant or Office assistant, preferably in the consulting or leisure industry.
• Knowledge of office management systems and procedures.
• Excellent communication and interpersonal skills, with ability to build effective relationships at all levels of the organization.
• Proficiency in data analysis and report generation to support HR decision-making.
• A proactive and adaptable mindset, with the ability to prioritize and manage multiple tasks effectively.

Responsibilities

• General Administrative Support: Manage calls, emails, schedules, meeting coordination, and document preparation.
• Maintain physical and digital filing systems.
• Assist with internal communications, reports, and event planning.
• Handle confidential documents with discretion.
• Compliance & Permit Processing: Prepare, process and handle working permit requests for entry or pull-out of office supplies, equipment, and materials.
• Coordinate with government agencies or third-party service providers as needed.
• Inventory & Supplies Management: Monitor and maintain inventory of office supplies, utility supplies, medicine, first-aid stock, assets management.
• Ensure accurate records, timely replenishment, and proper storage.
• Facilities & Building Coordination: Serve as liaison with building administration for maintenance requests, access control, and parking.
• Coordinate with internal departments and service teams for office upkeep.
• Oversight of Support Personnel: Coordinate and oversee housekeeping, security, and company driver(s) when assigned.
• Monitor performance and ensure daily duties are fulfilled in line with office standards.
• Visitor & Guest Management: Greet and assist guests, vendors, and clients professionally.
• Maintain a clean, orderly, and welcoming reception area and logs.
• Other responsibilities: Perform other tasks as assigned by Department Head.

Skills

Administrative skills

Communication

Data analysis

Multitasking

Education

Bachelor’s degree in business administration

Tools

Office management software

Job description

Job Requirements:

• Bachelor’s degree in business administration, or a related field
• Proven experience as an Administrative Assistant or Office assistant, preferably in the consulting or leisure industry
• Knowledge of office management systems and procedures
• Excellent communication and interpersonal skills, with the ability to build effective relationships at all levels of the organization
• Proficiency in data analysis and report generation to support HR decision-making
• A proactive and adaptable mindset, with the ability to prioritize and manage multiple tasks effectively

Responsibilities:

General Administrative Support

• Manage calls, emails, schedules, meeting coordination, and document preparation
• Maintain physical and digital filing systems
• Assist with internal communications, reports, and event planning
• Handle confidential documents with discretion

Compliance & Permit Processing

• Prepare, process and handle working permit requests for entry or pull-out of office supplies, equipment, and materials
• Coordinate with government agencies or third-party service providers as needed

Inventory & Supplies Management

• Monitor and maintain inventory of:
• Office supplies
• Utility supplies (e.g., pantry, cleaning)
• Medicine and first-aid stock
• Assets management
• Ensure accurate records, timely replenishment, and proper storage

Facilities & Building Coordination

• Serve as the primary liaison with the building administration office for:
• Maintenance requests
• Access control and parking
• General building concerns
• Coordinate with internal departments and service teams for office upkeep

Oversight of Support Personnel

• Coordinate and oversee housekeeping, security, and company driver(s) when assigned
• Monitor performance and ensure daily duties are fulfilled in line with office standards

Visitor & Guest Management

• Greet and assist guests, vendors, and clients professionally
• Maintain a clean, orderly, and welcoming reception or front-desk area
• Coordinate visitor logs, passes, and safety briefings if required

Other responsibilities

• Perform other tasks that may be assigned by Department Head in support of the company’s objectives.