Admin Assistant

Sytian Productions; Quezon City; On-site; PHP 201,000 - 357,000; Full time

Job summary

Sytian Productions is seeking a diligent HR Administrative Specialist to support daily HR operations in Metro Manila. You will monitor attendance, prepare timesheets, assist with the employee handbook and disciplinary procedures, and maintain confidential personnel records with accuracy and discretion.

Responsibilities include screening candidates, managing job postings, coordinating onboarding, handling correspondence, coordinating meetings, and supporting basic payroll tasks.

Qualifications

• Bachelor’s degree in HR, psychology, business administration or related field.
• Working experience in HR Administrative function is an advantage.
• Effective verbal and written communication skills.
• Excellent administrative writing and reporting skills.
• Ability to use Word, Excel and HR software effectively.
• Great interpersonal skills and initiative.
• Discretion with confidential information and high attention to detail.
• Excellent organizational and time-management skills.
• Highly motivated and able to work with minimal supervision.

Responsibilities

• Monitoring attendance and prepares timesheets daily time report every payday cut off.
• Implementing the employee handbook and disciplinary procedures such as the issuance of memorandum and incident report.
• Checking emails from time to time, organizing and maintaining files of employee records.
• Filtering candidates for open positions; handling internship application; manages job posting and updating applicant’s manpower pooling records.
• Managing an extremely active calendar of appointments; completing expense reports; doing presentations; composing and preparing correspondence that is sometimes confidential.
• Handles the Petty Cash Fund and ensures the availability of the same at all times.
• Deposits checks issued by clients and make the payment of the company utilities.
• Taking and transcribing minutes of meetings.
• Serves as a phone operator by answering the telephone in a friendly manner and provide assistance to the caller or transfer to the designated personnel.
• The applicant and intern recruitment.
• The orientation of new employees / OJT.
• Safekeeping/updating of 201 file.
• Safekeeping of OT/VL/SL forms.
• Record and monitor company expenses.
• Scanning of company receipts every end of the month.

Skills

Verbal communication

Written communication

Interpersonal skills

Initiative

Discretion & confidentiality

Organization

Time management

Detail-oriented

Education

Bachelor’s degree in HR/BA/psychology or related field

Tools

Word

Excel

HR software

Job description

• Monitoring employee attendance and prepares timesheets daily time report every payday cut off;
• Implementing the employee handbook and disciplinary procedures such as the issuance of memorandum and incident report;
• Checking emails from time to time, organizing and maintaining files of employee records.
• Filtering candidates for open positions; handling internship application; manages job posting and updating applicant’s manpower pooling records.
• Managing an extremely active calendar of appointments; completing expense reports; doing presentations; composing and preparing correspondence that is sometimes confidential
• Handles the Petty Cash Fund and ensures the availability of the same at all times.
• Deposits checks issued by clients and make the payment of the company utilities.
• Taking and transcribing minutes of meetings
• Serves as a phone operator by answering the telephone in a friendly manner and provide assistance to the caller or transfer to the designated personnel.
• The applicant and intern recruitment
• The orientation of new employees / OJT
• Safekeeping/updating of 201 file
• Safekeeping of OT/VL/SL forms
• Record and monitor company expenses
• Scanning of company receipts every end of the month

Requirements

• Bachelor’s degree in Human Resources, Psychology, Business Administration or any related field.
• Working experience in HR Administrative function is an advantage.
• Effective verbal and written communication skills.
• Excellent administrative writing and reporting skills.
• Ability to effectively use computer software including Word, Excel and HR software.
• Great interpersonal skills.
• Has initiative.
• Effective in exercising discretion and ability to exhibit a high level of confidentiality.
• Excellent organizational and time-management skills.
• Highly-motivated and goal-oriented individual.
• Keen attention to detail.
• Ability to work well with minimal supervision.