Admin Assistant

Inventory Exchange Holdings, Inc; General Trias; On-site; PHP 240,000 - 420,000; Full time

Job summary

Inventory Exchange Holdings, Inc. is seeking a capable HR & Administrative Officer to support HR and administrative functions, maintain employee records, and assist with payroll and reporting.

The role involves onboarding, inquiries handling, and coordinating with management on policy enforcement.

Qualifications

• Bachelor's degree in HR, Business Admin, Psychology or related field.
• Experience in HR and administrative functions is preferred.
• Knowledge of payroll administration, employee records management and office operations is a plus.
• Strong organizational, communication, and interpersonal skills.
• Proficient in Microsoft Office applications and related systems.

Responsibilities

• Implement and enforce company policies, procedures, and the Employee Code of Discipline.
• Respond to employee inquiries and provide support on HR and administrative matters.
• Maintain and update employee records, including 201 files, leave monitoring, and other personnel documentation.
• Prepare and submit timekeeping, payroll, benefits, and other employee-related reports.
• Support recruitment, onboarding, and orientation activities for new employees.
• Assist in employee relations and disciplinary processes, including preparation of incident reports and related documentation.
• Manage office operations, including facility maintenance, utilities, office supplies, uniforms, equipment repairs, training requests, and records management.
• Administer and monitor the Petty Cash Fund in accordance with company policies and procedures.
• Prepare, maintain, and submit accurate weekly, monthly, and ad hoc reports, ensuring proper review and approval by management.
• Document business requirements and support process improvement and automation initiatives.
• Ensure compliance with Good Warehousing Practices (GWP), company standards, and applicable policies.
• Perform other duties and responsibilities as assigned by management.

Skills

Organizational skills

Communication

Microsoft Office

Interpersonal skills

Payroll knowledge

Education

Bachelor's degree in HR/Business Administration/Psychology

Tools

Payroll software

Job description

Key Responsibilities:

• Implement and enforce company policies, procedures, and the Employee Code of Discipline.
• Respond to employee inquiries and provide support on HR and administrative matters.
• Maintain and update employee records, including 201 files, leave monitoring, and other personnel documentation.
• Prepare and submit timekeeping, payroll, benefits, and other employee-related reports.
• Support recruitment, onboarding, and orientation activities for new employees.
• Assist in employee relations and disciplinary processes, including the preparation of incident reports and related documentation.
• Manage office operations, including facility maintenance, utilities, office supplies, uniforms, equipment repairs, training requests, and records management.
• Administer and monitor the Petty Cash Fund in accordance with company policies and procedures.
• Prepare, maintain, and submit accurate weekly, monthly, and ad hoc reports, ensuring proper review and approval by management.
• Document business requirements and support process improvement and automation initiatives.
• Ensure compliance with Good Warehousing Practices (GWP), company standards, and applicable policies.
• Perform other duties and responsibilities as assigned by management.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field.
• Experience in HR and administrative functions is preferred.
• Knowledge of payroll administration, employee records management, and office operations is a plus.
• Strong organizational, communication, and interpersonal skills.
• Proficient in Microsoft Office applications and related systems.