HR/ADMIN ASSISTANT

QuadM Manpower Inc.; Mandaue; On-site; PHP 180,000 - 300,000; Full time

Job summary

QuadM Manpower Inc. is seeking an entry- to mid-level HR/Administrative Assistant in the Philippines. The role supports recruitment, onboarding, and employee record maintenance, while monitoring attendance and assisting payroll data accuracy. You will handle HR documents, orientation activities, and daily office operations.

Fresh graduates are welcome; solid MS Office skills and confidentiality are essential, with ability to multitask in a fast-paced environment.

Qualifications

• Bachelor's degree in HRM, Psychology, Business Administration or related field.
• Fresh graduates are welcome to apply; HR or admin experience is an advantage.
• Basic knowledge of HR processes, labor laws, and office administration is preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong communication and interpersonal skills.
• Organized, detail-oriented, and able to handle multiple tasks.
• Ability to maintain confidentiality and handle sensitive information.
• Willing to learn and work in a fast-paced environment.

Responsibilities

• Assist in the recruitment process: posting vacancies, screening applications, scheduling interviews, onboarding new employees.
• Maintain and update employee records, 201 files, and HR databases.
• Monitor attendance, timekeeping, leave applications, and overtime records.
• Assist in payroll preparation by ensuring accurate data and attendance records.
• Prepare HR documents such as employment contracts, memos, certificates, and other personnel documents.
• Coordinate employee orientation, training, and engagement activities.
• Handle office supplies inventory and procurement requests.
• Answer phone calls, respond to emails, and provide general administrative support.
• Prepare reports and maintain organized filing systems.
• Perform other HR and administrative duties as assigned by management.

Skills

MS Office

Communication

Interpersonal skills

Organization

Confidentiality

Multitasking

Education

Bachelor's degree in Human Resource Management, Psychology, Business Administration, or a related field

Job description

Key Responsibilities

• Assist in the recruitment process, including posting job vacancies, screening applications, scheduling interviews, and onboarding new employees.

• Maintain and update employee records, 201 files, and HR databases.

• Monitor employee attendance, timekeeping, leave applications, and overtime records.

• Assist in payroll preparation by ensuring accurate employee data and attendance records.

• Prepare HR documents such as employment contracts, memos, certificates, and other personnel-related documents.

• Coordinate employee orientation, training, and engagement activities.

• Handle office supplies inventory and administrative procurement requests.

• Answer phone calls, respond to emails, and provide general administrative support.

• Prepare reports and maintain organized filing systems.

• Perform other HR and administrative duties as assigned by management.

Qualifications

• Bachelor's degree in Human Resource Management, Psychology, Business Administration, or a related field.

• Fresh graduates are welcome to apply; experience in HR or administrative work is an advantage.

• Basic knowledge of HR processes, labor laws, and office administration is preferred.

• Proficient in Microsoft Office (Word, Excel, PowerPoint).

• Strong communication and interpersonal skills.

• Organized, detail-oriented, and able to handle multiple tasks.

• Ability to maintain confidentiality and handle sensitive information.

• Willing to learn and work in a fast-paced environment.