Admin Assistant

OS1 Solutions Inc; Philippines; On-site; PHP 180,000 - 360,000; Full time

Job summary

OS1 Solutions Inc. is seeking a detail-oriented Administrative Assistant to oversee day-to-day office operations and deliver seamless clerical support.

You will manage company documentation, coordinate schedules, handle office supplies, and serve as the main point of contact for visitors and communications. In this role, you will generate detailed reports, transcribe meeting minutes, create presentations, support scheduling, and help maintain a courteous, professional front desk.

Qualifications

• Documentation & Records: Document daily administrative tasks, maintain organized files, and strictly manage and record all incoming and outgoing documents.
• Quality Assurance: Review the accuracy of all supporting documents before forwarding them to the concerned teams.
• Office & Inventory Management: Monitor and update the inventory of available supplies and materials, creating purchase requests for needed items in a timely manner.
• Scheduling & Coordination: Provide real-time scheduling support by booking appointments and proactively preventing calendar conflicts.
• Communication & Front Desk: Greet and assist visitors, screen incoming phone calls to route callers appropriately, and maintain polite, professional communication across phone, email, and mail.
• Reporting & Administrative Tasks: Utilize computers to generate detailed reports, transcribe meeting minutes, create presentations, conduct research, and perform other skilled clerical duties.
• Service Excellence: Anticipate the needs of team members and guests to ensure a seamless, positive experience for everyone.

Responsibilities

• Oversee day-to-day office operations and deliver seamless clerical support.
• Manage company documentation and coordinate schedules.
• Handle office supplies and serve as main point of contact for visitors and communications.
• Generate reports, transcribe minutes, and create presentations as needed.
• Maintain professional front desk operations and service excellence.

Job description

We are seeking a detail-oriented Administrative Assistant to oversee our day-to-day office operations and deliver seamless clerical support. In this role, you will manage company documentation, coordinate schedules, handle office supplies, and serve as the main point of contact for visitors and communications.

• Documentation & Records: Document daily administrative tasks, maintain organized files, and strictly manage and record all incoming and outgoing documents.

• Quality Assurance: Review the accuracy of all supporting documents before forwarding them to the concerned teams.

• Office & Inventory Management: Monitor and update the inventory of available supplies and materials, creating purchase requests for needed items in a timely manner.

• Scheduling & Coordination: Provide real-time scheduling support by booking appointments and proactively preventing calendar conflicts.

• Communication & Front Desk: Greet and assist visitors, screen incoming phone calls to route callers appropriately, and maintain polite, professional communication across phone, email, and mail.

• Reporting & Administrative Tasks: Utilize computers to generate detailed reports, transcribe meeting minutes, create presentations, conduct research, and perform other skilled clerical duties.

• Service Excellence: Anticipate the needs of team members and guests to ensure a seamless, positive experience for everyone.