Admin Assistant

We Search @ Searchers & Staffers Corp.; Taguig; On-site; PHP 279,000 - 391,000; Full time

Job summary

We Search @ Searchers & Staffers Corp. is seeking an organized administrative assistant to support HR and Sales teams. You will handle daily office tasks, scheduling, mail distribution, and preparation of reports and presentations.

The role requires professional communication and the ability to greet visitors, coordinate appointments, and anticipate colleagues' needs to ensure a smooth, efficient workflow.

Responsibilities

• Providing administrative support to HR & Sales Department
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Receives and distributes office mail
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

Job description

Responsibilities

• Providing administrative support to HR & Sales Department
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Receives and distributes office mail
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.