Admin Assistant

Lakpue Drug Inc.; Mandaue; On-site; PHP 167,000 - 234,000; Full time

Job summary

Lakpue Drug Inc. in the Philippines is seeking a detail-oriented office administrator to support government compliance, finance, and record-keeping.

The role focuses on processing permits, handling payments, filing receipts, updating systems, and ensuring accurate book-keeping for year-end requirements.

Responsibilities

• Assist in processing government related requirements for the office, including Business permit, BPLO clearances, and BIR compliance.
• Handle payment requests for office utilities (electricity, water, internet), insurances, maintenance and repairs.
• Prepare CEV-counter receipts of PASI and JMPS for collection.
• Receive and verify PASI & JM Counter Receipts from other Depots for collection purposes.
• Update delivery dates in the system and monitor the return of invoices from deliveries.
• Set-up the Collection Receipts (CR) in the system.
• Keep and monitor the requisition logbook of accountable forms including Sales Order (SO), Acknowledgement Receipts (AR), Collection Receipt Summary (CRS), Purchase Request form (PRF), Requisition Slip (RIS), Return Slip (RRS) and CM/DM.
• Organize and file Sales Invoice (SI) and Collection Receipt (CR) for annual BIR book of accounts stamping.
• Perform bank deposit transactions when needed.
• Issue Receiving Receipt (RR) as required by the Purchasing and Accounting departments.

Job description

KEY RESPONSIBILITIES:

• Assist in processing government related requirements for the office, including Business permit, BPLO clearances, and BIR compliance.

• Handle payment requests for the office utilities such as electricity, water, internet, fire and vehicle insurances, maintenance and repairs expenses.

• Prepare CEV-counter receipts of PASI and JMPS for collection.

• Receive and verify PASI & JM Counter Receipts from other Depots for collection purposes.

• Update delivery dates in the system and monitor the return of invoices from deliveries.

• Set-up the Collection Receipts (CR) in the system.

• Keep and monitor the requisition logbook of accountable forms including Sales Order

• (SO), Acknowledgement Receipts (AR), Collection Receipt Summary (CRS), Purchase

• Request form (PRF), Requisition Slip (RIS), Return Slip (RRS) and CM/DM.

• Organize and file Sales Invoice (SI) and Collection Receipt (CR) for annual BIR book of accounts stamping.

• Perform bank deposit transactions when needed.

• Issue Receiving Receipt (RR) as required by the Purchasing and Accounting departments.