Admin Assistant (Sales Admin)

3E Hitech Solutions Inc.; Makati; On-site; PHP 279,000 - 502,000; Full time

Job summary

3E Hitech Solutions Inc. in Makati is seeking an organized Administrative Support Specialist to assist the sales team with scheduling, correspondence, and documentation management, ensuring accuracy and timeliness.

You will prepare and maintain sales reports, contracts, quotations, and other essential sales documents; manage client information in the CRM; coordinate with departments to process orders; handle inquiries, meetings, and events; and assist with financial paperwork and regulatory

Responsibilities

• Provide comprehensive administrative support to the sales team, including scheduling, correspondence, and documentation management
• Prepare and maintain sales reports, contracts, quotations, and other essential sales documentation
• Manage client information and maintain accurate records within the company database and CRM systems
• Coordinate with various departments to ensure timely processing of sales orders and customer inquiries
• Handle incoming calls and emails, directing enquiries to appropriate team members
• Assist with the organization of sales meetings, presentations, and client events
• Monitor sales deadlines and follow up on pending transactions to ensure completion
• Process invoices, purchase orders, and other financial documents related to sales transactions
• Maintain organized filing systems and ensure all documentation is properly stored and easily retrievable
• Coordinate with government agencies regarding permits, licenses, and other required legal documents.
• Support the development of sales materials and promotional content as required

Job description

RESPONSIBILITIES:

• Provide comprehensive administrative support to the sales team, including scheduling, correspondence, and documentation management

• Prepare and maintain sales reports, contracts, quotations, and other essential sales documentation

• Manage client information and maintain accurate records within the company database and CRM systems

• Coordinate with various departments to ensure timely processing of sales orders and customer inquiries

• Handle incoming calls and emails, directing enquiries to appropriate team members

• Assist with the organization of sales meetings, presentations, and client events

• Monitor sales deadlines and follow up on pending transactions to ensure completion

• Process invoices, purchase orders, and other financial documents related to sales transactions

• Maintain organized filing systems and ensure all documentation is properly stored and easily retrievable

• Coordinate with government agencies regarding permits, licenses, and other required legal documents.

• Support the development of sales materials and promotional content as required