Administrative Assistant

Acquire Intelligence; Philippines; On-site; PHP 279,000 - 391,000; Full time

Job summary

Acquire Intelligence is seeking an Administrative Assistant to provide reliable day-to-day administrative support in our Eastwood, Quezon City office. You will manage calendars, prepare documents, handle correspondence, and maintain filing systems to ensure smooth office operations.

The role requires strong attention to detail, excellent communication, proficiency in Microsoft Office, and familiarity with Zoho CRM.

Qualifications

• Proven experience as Administrative Assistant, Office Assistant, Coordinator, or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Working knowledge of Zoho CRM is highly desirable
• Strong organisational, time-management, multitasking, and prioritisation skills
• Excellent written and verbal communication skills
• High attention to detail and ability to maintain accuracy in repetitive or high-volume tasks
• Ability to handle confidential information with professionalism and discretion
• Basic understanding of data entry, reporting, filing systems, and office procedures

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for teams and management
• Prepare, edit, format, and maintain documents, reports, presentations, correspondence, and internal materials
• Organise and maintain physical and digital filing systems to ensure information is accessible, accurate, and up to date
• Handle general office administration and support day-to-day operational requirements
• Serve as a professional first point of contact for internal and external inquiries
• Coordinate office meetings, event logistics, travel arrangements, and related administrative requirements
• Liaise between departments to support timely communication and a smooth flow of information
• Draft and respond to routine emails and correspondence in a clear, professional, and timely manner
• Maintain accurate records, databases, contact lists, and administrative trackers
• Assist with data entry, reporting, document control, and basic bookkeeping tasks as required
• Use Zoho CRM to update customer or stakeholder records, manage contact information, track activities, and support CRM-related administrative workflows
• Support compliance with organisational policies, procedures, confidentiality standards, and record-keeping requirements
• Order, monitor, and manage office supplies, equipment, and related resources
• Support onboarding and administrative processes for new employees
• Assist with ad hoc projects, process improvements, and operational tasks as assigned
• Help maintain a clean, organised, and professional office environment

Skills

Microsoft Office

Zoho CRM

Organisational skills

Time management

Communication skills

Data entry

Confidentiality

Team collaboration

Tools

Zoho CRM

Job description

We're an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

Administrative Assistant Job Description

Job Details

• Job Title: Administrative Assistant
• Location: Eastwood, Quezon City - office-based
• Employment Type: Full-time, permanent

Role Summary

The Administrative Assistant provides reliable day-to-day administrative support to help ensure smooth, efficient, and well-organised office operations. This role supports teams and management through calendar management, correspondence, documentation, record keeping, coordination, and general office administration.

The position involves high-volume and often repetitive administrative tasks, requiring accuracy, consistency, strong attention to detail, and the ability to work efficiently while maintaining a high standard of professionalism.

As a key point of contact for internal and external stakeholders, the Administrative Assistant contributes to a responsive, organised, and service-focused work environment.

Key Responsibilities

Office and Administrative Support

• Manage calendars, schedule meetings, and coordinate appointments for teams and management
• Prepare, edit, format, and maintain documents, reports, presentations, correspondence, and internal materials
• Organise and maintain physical and digital filing systems to ensure information is accessible, accurate, and up to date
• Handle general office administration and support day-to-day operational requirements

Communication and Coordination

• Serve as a professional first point of contact for internal and external inquiries
• Coordinate office meetings, event logistics, travel arrangements, and related administrative requirements
• Liaise between departments to support timely communication and a smooth flow of information
• Draft and respond to routine emails and correspondence in a clear, professional, and timely manner

Data, CRM, and Record Management

• Maintain accurate records, databases, contact lists, and administrative trackers
• Assist with data entry, reporting, document control, and basic bookkeeping tasks as required
• Use Zoho CRM to update customer or stakeholder records, manage contact information, track activities, and support CRM-related administrative workflows
• Support compliance with organisational policies, procedures, confidentiality standards, and record-keeping requirements

Operational Support

• Order, monitor, and manage office supplies, equipment, and related resources
• Support onboarding and administrative processes for new employees
• Assist with ad hoc projects, process improvements, and operational tasks as assigned
• Help maintain a clean, organised, and professional office environment

Skills and Experience

• Proven experience as an Administrative Assistant, Office Assistant, Coordinator, or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Working knowledge of Zoho CRM is highly desirable
• Strong organisational, time-management, multitasking, and prioritisation skills
• Excellent written and verbal communication skills
• High attention to detail and ability to maintain accuracy in repetitive or high-volume tasks
• Ability to handle confidential information with professionalism and discretion
• Basic understanding of data entry, reporting, filing systems, and office procedures

Personal Attributes

• Professional, approachable, reliable, and service-oriented
• Proactive and able to work independently while collaborating effectively with a team
• Flexible and adaptable in a fast-paced environment
• Strong problem-solving skills with ability to manage competing priorities
• Detail-focused and comfortable handling routine administrative work
• Positive attitude and willingness to support different departments

Work Environment

This is a full-time, office-based role located in Eastwood, Quezon City. The successful candidate will work closely with management and team members to support day-to-day office operations and contribute to a professional and efficient workplace.

About the Role

This role is suited to a dependable and detail-oriented Administrative Assistant who can support business operations through organised administrative work, clear communication, accurate record keeping, and a proactive approach to office support.

Join the A-Team and experience the A-Life!