Admin Assistant

Private Advertiser; Muntinlupa; On-site; PHP 201,000 - 279,000; Full time

Job summary

KENSO PHILIPPINES INC. is seeking an Admin Assistant in Alabang, Muntinlupa City, Metro Manila. This full-time role supports day-to-day operations, coordinating schedules, handling correspondence, maintaining files, and assisting HR and travel tasks.

The candidate should have strong English communication, be organized, and proficient in MS Office. Office-based position with opportunities for professional growth and development within the company.

Qualifications

• Experience in an administrative or office support role, preferably in a corporate or fast-paced environment.
• Excellent organisational and time management skills with the ability to prioritise multiple tasks.

Responsibilities

• Managing and organising office schedules, appointments and meetings for management and team members.
• Handling incoming and outgoing correspondence, including emails, post and documentation.
• Maintaining and updating filing systems, both physical and digital, ensuring information is easily accessible.
• Preparing and formatting documents, reports and presentations as required.
• Supporting human resources functions including recruitment coordination and employee record management.
• Managing office supplies inventory and placing orders as needed.
• Coordinating travel arrangements and accommodation for business trips.
• Answering telephones and directing calls to appropriate departments or team members.
• Assisting with event planning and coordination for company meetings and gatherings.
• Performing general administrative tasks and supporting ad-hoc projects as assigned by management

Skills

Office administration

Scheduling

Communication

MS Office

Documentation

Travel coordination

Event planning

Records management

Phone handling

HR support

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

About the role

KENSO PHILIPPINES INC. is seeking a dedicated and organised Admin Assistant to join our team in Alabang, Muntinlupa City, Metro Manila. This is a full-time position that plays a vital role in supporting the smooth day-to-day operations of our organisation. As an Admin Assistant, you will be the backbone of our administrative function, ensuring that our office runs efficiently and that all team members have the support they need to perform at their best. This role offers an excellent opportunity to develop your administrative expertise whilst contributing meaningfully to the success of KENSO PHILIPPINES INC.

What you'll be doing

• Managing and organising office schedules, appointments and meetings for management and team members

• Handling incoming and outgoing correspondence, including emails, post and documentation

• Maintaining and updating filing systems, both physical and digital, ensuring information is easily accessible

• Preparing and formatting documents, reports and presentations as required

• Supporting human resources functions including recruitment coordination and employee record management

• Managing office supplies inventory and placing orders as needed

• Coordinating travel arrangements and accommodation for business trips

• Answering telephones and directing calls to appropriate departments or team members

• Assisting with event planning and coordination for company meetings and gatherings

• Performing general administrative tasks and supporting ad-hoc projects as assigned by management

What we're looking for

• Proven experience in an administrative or office support role, preferably within a corporate or fast-paced environment

• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively

• Strong written and verbal communication skills in English, with attention to detail and accuracy

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant office software

• Ability to work independently and as part of a team in a collaborative environment

• Professional demeanour with a courteous and helpful approach to supporting colleagues

• Discretion and confidentiality when handling sensitive information and company matters

• Flexibility and adaptability to changing priorities and business needs

• High level of initiative with the capacity to anticipate needs and propose solutions

• Philippine-based candidates with valid work authorisation or residency status preferred

What we offer

KENSO PHILIPPINES INC. is committed to providing a supportive and professional working environment. We offer competitive remuneration aligned with industry standards for administrative roles in the Philippines. Our team benefits from a collaborative workplace culture where professional development is encouraged. We provide a stable full-time position with opportunities to expand your skill set and grow within the organisation. We value work-life balance and maintain reasonable working hours and practices. Our office is conveniently located in Alabang, Muntinlupa City, with easy access to public transportation. Employees receive support for their ongoing professional development and have the opportunity to take on varied and interesting projects that keep the role engaging and dynamic.

About us

KENSO PHILIPPINES INC. is a professional and dynamic organisation committed to delivering excellence in our operations and services. We pride ourselves on maintaining a workplace culture built on respect, professionalism and collaboration. Our team is dedicated to achieving our business objectives whilst supporting the growth and development of our employees. We believe that a well-organized and efficient administrative function is essential to our success, and we value the contributions of our administrative team members. KENSO PHILIPPINES INC. proud to create opportunities for talented individuals to build rewarding careers with us.