Admin Assistant

Asalus Corporation (IntelliCare); Makati; On-site; PHP 420,000 - 540,000; Full time

Job summary

Asalus Corporation (IntelliCare) is seeking a Facilities & Compliance Coordinator to manage contracts, licenses, permits, and regulatory obligations across our operations in Metro Manila. This role ensures timely renewals, accurate documentation, and adherence to government regulations and internal policy.

You will oversee vendor coordination, facility maintenance, and administrative warehouse duties, maintaining ISO retention and data privacy standards while supporting audits and management

Responsibilities

• Ensure timely renewal of licenses and permits and maintain regulatory compliance and documentation.
• Review, monitor, and maintain contracts, lease agreements, renewals, and supporting records.
• Oversee facility maintenance, utilities, expense payments, inspections, and related contract renewals.
• Maintain administrative records, prepare reports, ensure policy compliance, and support audits and management reviews.
• Manage document transfer, indexing, secure storage, and retrieval in compliance with ISO retention policies and data privacy requirements.
• Coordinate warehouse receiving, storage, transfer, and dispatch activities while monitoring schedules, priorities, and pending transactions.
• Prepare warehouse reports, consolidate performance data, and maintain action logs and follow-up trackers.
• Maintain compliance and audit records, assist in audits, and communicate warehouse policies and updates.

Job description

About the role

Responsible for managing contracts, leases, permits, licenses, and regulatory compliance to ensure accuracy, validity, and timely renewals. Oversees vendor coordination, facility maintenance, and administrative warehouse operations while ensuring adherence to company policies, government regulations, and service standards.

Key responsibilities

• Ensure timely renewal of licenses and permits and maintain regulatory compliance and documentation.
• Review, monitor, and maintain contracts, lease agreements, renewals, and supporting records.
• Oversee facility maintenance, utilities, expense payments, inspections, and related contract renewals.
• Maintain administrative records, prepare reports, ensure policy compliance, and support audits and management reviews.
• Manage document transfer, indexing, secure storage, and retrieval in compliance with ISO retention policies and data privacy requirements.
• Coordinate warehouse receiving, storage, transfer, and dispatch activities while monitoring schedules, priorities, and pending transactions.
• Prepare warehouse reports, consolidate performance data, and maintain action logs and follow-up trackers.
• Maintain compliance and audit records, assist in audits, and communicate warehouse policies and updates.