ADMIN ASSISTANT

INTERACTIVE MULTI-PURPOSE COOPERATIVE; Makati; On-site; PHP 246,000 - 469,000; Full time

Job summary

INTERACTIVE MULTI-PURPOSE COOPERATIVE in Metro Manila is seeking an organized office administrator to handle communications, scheduling, record keeping and general office duties.

You will support HR, finance, and marketing with administrative tasks, process invoices, track expenses, and manage documents and filing for the department.

This role requires coordinating with vendors, ensuring office supplies and equipment are functional, and providing dependable support across teams.

Responsibilities

• Communication & Coordination: Answer phones, respond to emails, direct visitors, and manage correspondence.
• Scheduling: Arrange meetings, appointments, and travel for team members.
• Record Keeping: Create and maintain organized digital and physical filing systems, databases, and records.
• Office Logistics: Order and manage office supplies, coordinate with vendors, and ensure office equipment is functioning properly.
• Departmental Support: Provide assistance to other departments, such as HR, finance, or marketing, with administrative tasks.
• Financial Support: Process invoices, track expenses, prepare deposits, and handle small recurring payments.
• Document Management: Manage incoming and outgoing documents, ensuring accuracy and proper filing.

Job description

Responsibilities

• Communication & Coordination: Answer phones, respond to emails, direct visitors, and manage correspondence.

• Scheduling: Arrange meetings, appointments, and travel for team members.

• Record Keeping: Create and maintain organized digital and physical filing systems, databases, and records.

• Office Logistics: Order and manage office supplies, coordinate with vendors, and ensure office equipment is functioning properly.

• Departmental Support: Provide assistance to other departments, such as HR, finance, or marketing, with administrative tasks.

• Financial Support: Process invoices, track expenses, prepare deposits, and handle small recurring payments.

• Document Management: Manage incoming and outgoing documents, ensuring accuracy and proper filing.