Admin Assistant

Advance Beyond International Consulting Inc.; Makati; On-site; PHP 268,000 - 458,000; Full time

Job summary

Advance Beyond International Consulting Inc. in Makati, Philippines seeks a capable administrative assistant to support daily operations, including answering calls, handling emails, and assisting with internal inquiries.

The role covers document management, asset care, procurement, branding tasks, liaison support, and facilities upkeep across office and warehouse spaces, ensuring smooth project execution and compliance.

Responsibilities

• Answer phone calls and respond to emails; assist with internal inquiries.
• Document management: receiving, routing, safekeeping, and external transmission of documents.
• Monitor and inspect all office equipment; coordinate maintenance to prevent breakdowns.
• Ensure company vehicles are maintained and properly registered.
• Manage inventory and requests for tools, equipment, and supplies for projects.
• Maintain office and warehouse cleanliness and implement cleaning standards.
• Oversee waste disposal procedures for a safe, hygienic environment.
• Source suppliers, canvass prices, request quotations, and prepare purchase orders.
• Handle branding tasks and manage social media accounts as directed.
• Assist Liaison Officer in delivering documents as needed.
• Pay monthly dues and utilities for ABIC office branches.

Job description

• Perform general administrative duties such as answering phone calls, responding to emails, and assisting with internal inquiries.
• Act as the point person for document management—receiving, routing, safekeeping, and external transmission of internal and official documents.
• Monitor and inspect all office equipment (e.g., computers, printers) and coordinate maintenance to ensure functionality and prevent breakdowns.
• Ensure all company vehicles are in good condition, properly maintained, and registered on time.
• Manage inventory and process requests for tools, equipment, and supplies needed for project implementation.
• Maintain office and warehouse cleanliness and organization by developing and enforcing cleaning standards.
• Oversee proper waste disposal procedures to ensure a safe and hygienic working environment.
• Act as the company’s purchaser by sourcing suppliers, canvassing prices, requesting quotations, and preparing purchase orders for office and warehouse needs.
• Handle company branding-related tasks, including preparing marketing materials and managing social media accounts as directed.
• Assist the Liaison Officer in delivering documents as needed.
• Handle payment of monthly dues and utilities for ABIC office branches.