Admin Assistant

Westfor Asia Co.; Muntinlupa; On-site; PHP 335,000 - 558,000; Full time

Job summary

Westfor Asia Co. is seeking an Admin Assistant to support the operations of the administrative department in Metro Manila. The role involves supervising daily operations, hiring and training staff, and ensuring efficient office systems.

You will collaborate with accounting and management to manage budgets, payroll, and expenses, and you will coordinate events, vendor accreditation, and routine correspondence. Strong organizational skills and attention to detail are essential.

Responsibilities

• Supervise day-to-day operations of the administrative department and staff members.
• Hire, train, and evaluate employees, taking corrective action when necessary.
• Develop, review, and improve administrative systems, policies, and procedures.
• Ensure office is stocked with necessary supplies and all equipment is working and properly maintained.
• Work with accounting and management team to set budgets, monitor spending, and process payroll and other expenses.
• Plan, schedule, and promote office events, including meetings, conferences, interviews and orientations.
• Process client's vendor accreditation application and requirements.
• Draft letters, memorandum and other business correspondence.
• Collect, organize, and store information using computers and filing systems.
• Oversee special projects and track progress towards company goals.

Job description

About the role

As an Admin Assistant, you will execute administrative duties supporting the operations of the administrative department and its staff members.

Key responsibilities

• Supervise day-to-day operations of the administrative department and staff members

• Hire, train, and evaluate employees, taking corrective action when necessary

• Develop, review, and improve administrative systems, policies, and procedures

• Ensure office is stocked with necessary supplies and all equipment is working and properly maintained

• Work with accounting and management team to set budgets, monitor spending, and process payroll and other expenses

• Plan, schedule, and promote office events, including meetings, conferences, interviews and orientations

• Process client's vendor accreditation application and requirements

• Draft letters, memorandum and other business correspondence

• Collect, organize, and store information using computers and filing systems

• Oversee special projects and track progress towards company goals