Admin Assistant

Private Advertiser; Cabuyao; On-site; PHP 240,000 - 360,000; Full time

Job summary

Private Advertiser in Laguna is seeking an organized Administrative Clerk to support timekeeping, payroll, and billing processes. You will ensure accurate employee time records, consolidate DTRs, process invoices, and maintain billing documents with precision.

Responsibilities include monitoring billing status, preparing reports in Microsoft Excel, data encoding and validation, and coordinating with HR, Operations, and Accounting to resolve discrepancies.

Responsibilities

• Prepare, monitor, and maintain accurate employee timekeeping records, including attendance, overtime, absences, and undertime.
• Consolidate and validate daily time records (DTR) for payroll processing.
• Prepare, review, and process invoices and billing statements for clients.
• Ensure the accuracy of billing details, supporting documents, and other related records before submission.
• Monitor billing status, payment schedules, and outstanding invoices.
• Prepare and maintain reports, trackers, and other administrative documents using Microsoft Excel.
• Perform data encoding, data validation, and reconciliation of timekeeping and billing records.
• Coordinate with HR, Operations, and Accounting regarding discrepancies in attendance, payroll inputs, invoices, and billing concerns.
• Organize and maintain proper filing of timekeeping records, invoices, billing documents, and other administrative files.
• Perform other administrative tasks as assigned by the immediate supervisor.

Job description

Duties and Responsibilities

• Prepare, monitor, and maintain accurate employee timekeeping records, including attendance, overtime, absences, and undertime.

• Consolidate and validate daily time records (DTR) for payroll processing.

• Prepare, review, and process invoices and billing statements for clients.

• Ensure the accuracy of billing details, supporting documents, and other related records before submission.

• Monitor billing status, payment schedules, and outstanding invoices.

• Prepare and maintain reports, trackers, and other administrative documents using Microsoft Excel.

• Perform data encoding, data validation, and reconciliation of timekeeping and billing records.

• Coordinate with HR, Operations, and Accounting regarding discrepancies in attendance, payroll inputs, invoices, and billing concerns.

• Organize and maintain proper filing of timekeeping records, invoices, billing documents, and other administrative files.

• Perform other administrative tasks as assigned by the immediate supervisor.