HR & Admin Assistant

Private Advertiser; Makati; On-site; PHP 120,000 - 160,000; Full time

Job summary

Private Advertiser is seeking a diligent HR Admin/Intern to support daily HR operations in Makati. You will maintain employee records, assist with timekeeping and payroll tasks, and handle routine inquiries with a focus on accuracy and confidentiality.

The role involves coordinating meetings, preparing training sessions, managing calls, screening internship applicants, and performing general admin duties to keep the HR and Admin department running smoothly.

Qualifications

• Experience in HR/ Admin is a plus.
• Strong organizational and communication skills.
• Ability to handle confidential information.
• Proficiency with MS Office and basic payroll concepts.

Responsibilities

• Maintain employee records (about 201 records) and update files.
• Assist in timekeeping and payroll preparation.
• Maintain attendance and leave records to assist payroll duties.
• Process employees' requests and provide relevant information.
• Coordinate HR projects, meetings and training seminars.
• Manage department telephone center and address queries.
• Screen internship applicants (screening, interviewing, testing).
• Serve as a point of contact to ensure smooth communication with employees.

Skills

Time management

Communication

Attention to detail

Microsoft Office

Records management

Tools

Office suite

Job description

• Maintaining employee records – 201 records and updating & managing employee 201 file.

• Assisting in timekeeping and payroll preparation.

• Maintainingproper records of employee attendance and leaveto assist with payroll duties

• Process employees’ requests and provide relevant information.

• Coordinate HR projects, meetings and training seminars.

• Manage the department’s telephone center and address queries accordingly.

• Screening, interviewing, and testing internship applicants.

• Serving as a point of contact, providingsmooth communication with employees and timely resolution to their queries

• Maintain and assists HR & Admin Specialist with the petty cash disbursement and balancing.

• Performingadministrative duties, such as office maintenance and cleanliness, supplies inventories, coordination with vendors & suppliers.

• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

• Hotel and flight bookings for the travelling employees.

• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

• Handle sensitive information in a confidential manner

• Organizing and scheduling appointments of company drivers and utility/messenger staff.

• Maintaining contact lists